Gift Processing Assistant

Location: Winnipeg, Manitoba

Scope: In-Scope Salary Scale: $21.85 - $25.10 -Permanent

Position Summary

Reports to: Donor Acknowledgement Associate and Vice-President, Partnerships & Development

Key Responsibilities:

1. Gift Processing & Depositing

- Process all incoming donations — including cheques, credit cards, electronic funds transfers, online gifts, in DonorPerfect accurately and in a timely manner.
- Generate and distribute official CRA-compliant tax receipts for all eligible gifts.
- Prepare and make regular bank deposits, maintaining proper documentation for all transactions.
- Reconcile daily gift batches, ensuring accuracy and alignment between DonorPerfect and QuickBooks.

- Database & Records Management

- Maintain accurate and up-to-date donor records in DonorPerfect, including contact information, gift history, and communication preferences.
- Identify and resolve duplicate records, data entry errors, and other data quality issues.
- Ensure accurate gift coding (GL codes, fund designations, campaign codes) in alignment with established Development and Finance protocols.

- Administration & Reporting

- Prepare and send donation receipts, acknowledgement letters and thank-you correspondence in a timely manner.
- Respond to routine donor inquiries regarding receipts, gift history, and account updates with professionalism and discretion.
- Open, sort, and distribute incoming mail; process donation cheques and accompanying correspondence.
- Maintain organized physical and digital filing systems for all gift documentation.
- Ensure all gift processing activities adhere to ethical fundraising practices, CRA guidelines, and organizational policies.




- As a member of the Harvest Manitoba CREW, support the team however needed to ensure operational needs are being met.
- Perform other duties as assigned.

Education and Experience

- Post-secondary education in business administration, non-profit management, accounting, or a related field or an equivalent combination of education and experience.
- Minimum one (1) year of experience in gift processing, fundraising administration, bookkeeping, or a related role; non-profit experience is an asset.
- Experience using a donor management system; DonorPerfect experience is strongly preferred.
- Proficient in Microsoft Office 365 (Outlook/Word/Excel).

Qualities for Success in This Role

- You demonstrate a strong belief in the dignity and worth of all people and bring a respectful, positive, and caring approach to your work.
- You have an interest in, or experience with, issues related to food insecurity, supporting a strong connection to Harvest Manitoba’s mission.
- You thrive in a collaborative, team-based environment and are committed to advancing Harvest Manitoba’s CREW values.
- Ability to work respectfully and confidentially with sensitive donor and participant information.
- Flexibility and adaptability to respond to evolving priorities, seasonal demands, and urgent operational needs.




- Strong organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
- You bring excellent written and verbal communication skills and are confident building rapport with diverse stakeholders.
- You are proactive, solutions-focused, and bring energy, initiative, and curiosity to your work.
- You are committed to fostering an inclusive, secure, and efficient workplace that empowers others to do their best work.
- You are willing to provide a clear Criminal Record Check and Child Abuse Registry Check as a condition of employment.

Why you should join us

- Opportunity to contribute to a meaningful cause and make a tangible impact in the community.
- A collaborative and mission-driven work environment.
- Professional growth and development opportunities.
- Market-competitive salary and benefits package.
- Benefits Package
- Dental Package
- Prescription Coverage
- Health Spending Account (HSA)
- Massage, Physiotherapy Coverage
- Disability Insurance
- Paid Time Off (Vacation, Sick Days, Personal Days)
- Employee Assistance Program (EAP)
- RRSP Company Match Plan
- On-Site Parking

Evening and weekend shifts will be required as business levels dictate.

Pay: $21.85-$29.39 per hour

Benefits :

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Licence/Certification:

- Clear criminal record check (preferred)
- Manitoba Class 5 licence (required)

Work Location: In person

📌 Gift Processing Assistant (Winnipeg)
🏢 Harvest Manitoba
📍 Winnipeg