JOB DESCRIPTION - Multi-Family Leasing Coordinator**

Job Title: Multi-Family Leasing Coordinator

- Job Category:

- Salaried + Bonus

- Division:

- Investment Properties

- Position Type:

- Full-Time, Permanent

- Location:

- CA-AB-Edmonton

- Reports To:

- Director, Product Alignment & Leasing

Level/Salary Range:

- Date created:

- March 2026

OBJECTIVE

Reporting to the Director, Product Alignment & Leasing, the Multi-Family Leasing Coordinator plays a central role in supporting new real estate projects from early market launch through project stabilization. This role manages third-party leasing teams, oversees internal unit inventory, ensures accurate documentation, and coordinates the communication, reporting, and systems required for successful lease-up performance. The Multi-Family Leasing Coordinator helps drive occupancy results, maintain brand standards, and support a seamless tenant experience during the critical launch-to-stabilization phases.

The Multi-Family Leasing Coordinator will be responsible but not limited to the following: Role and Responsibilities

1. Project Launch Support

- Coordinate and oversee all leasing documentation, marketing materials, advertising assets, and distribution packages for project release.
- Collaborate with Marketing to ensure project details—including floorplans, pricing, incentives, amenities, photography, and availability—are accurate, complete, and ready for market launch
- Prepare and execute launch readiness with third-party leasing partners, including training on project specifications, policies, and procedures.
- Set up leasing management systems,



rent rolls and inventory tracking tools prior to launch.
- Assist with pre-leasing activities including marketing team collaboration & deliverables
- Support onboarding of external property management teams to ensure readiness for lease administration and all tenant-facing processes.
- Conduct property and site readiness reviews; identify and escalate any concerns requiring attention prior to lease-up

2. Inventory Management

- Maintain projects master inventory list from construction handover through stabilization.
- Track unit readiness, status updates, occupancy progress, and projected turnovers.
- Communicate with operations, construction, and maintenance teams to verify unit availability and timelines.
- Prepare and distribute weekly inventory and absorption reports for leadership and leasing partners.
- Support pricing decisions by monitoring inventory mix, leasing pace, and market conditions

3. Leasing Team Management

- Serve as the primary liaison for external leasing agencies and contract leasing partners.
- Provide ongoing communication, updates, and clarification regarding pricing changes, incentives, unit availability, and project requirements.
- Monitor partner performance (traffic, conversions, lease accuracy, timelines) and escalate issues where necessary.




- Review third-party lease files for compliance and accuracy prior to approval.
- Conduct onboarding and ongoing training on project-specific processes, documentation, and expectations.

4. Reporting, Analytics & Stabilization Monitoring

- Prepare and distribute weekly leasing performance reports.
- Track project performance against occupancy and stabilization targets, identifying opportunities and areas requiring intervention.
- Support the development of stabilization strategies based on lease-up analytics and competitive insights

5. Cross-Department Collaboration

- Collaborate with internal teams including Development, Construction, Marketing, Interior Design, and Asset Management to ensure alignment on project requirements, timelines, and deliverables.
- Facilitate the flow of project information between departments to support accurate and efficient leasing operations.

Requirements for the Role

- Minimum 5 years of residential multi-family project experience.
- Strong proficiency in Microsoft 365 programs (Excel, Word, Outlook, Teams).
- AI literacy and utilization considered an asset.
- Excellent communication, interpersonal, and relationship-building skills.
- Highly organized, confident, and capable of prioritizing tasks and meeting deadlines in a rapid-paced environment.
- Demonstrated ability to work independently while also thriving in collaborative team settings.

I have received and read the Multi Family Leasing Coordinator job description and understand the required tasks and skills needed to perform my job.

📌 Multi-family Leasing Coordinator (Edmonton)
🏢 Cantiro Asset Management
📍 Edmonton