Work-Integrated Learning Administrative Coordinator :

- Office of Work Integrated Learning, Research
- Competition No. 26.06.124

Category

Salary

Closing Date

- Full-Time Continuing (35 hours per week).
- MSU Band C (Steps 1-8): $23.550 - $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week).
- June 19, 2026.

Category

- Full-Time Continuing (35 hours per week).

Salary

- MSU Band C (Steps 1-8): $23.550 - $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week).

Closing Date

- June 19, 2026.

About Us : MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

- Our comprehensive undergraduate university offers 55 programs to more than 20,000 full
- and part time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines,



MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity : MacEwan University is seeking a Work-Integrated Learning Administrative Coordinator for a full-time continuing opportunity with our Work-Integrated Learning department.

The Work Integrated Learning (WIL) Administrative Coordinator will provide comprehensive administrative support to the entire Office of Work-Integrated Learning (WIL) and ensure compliance with record-keeping and reporting requirements. This role will contribute to the growth of WIL across campus and the success of WIL initiatives through effective coordination, scheduling, reporting and support for WIL experiences.

Key responsibilities include:

- Providing administrative support for course-based experiential learning projects, including scheduling meetings, organizing project materials, and tracking project progress;
- Assisting with the preparation of program materials, presentations, and promotional resources;
- Supporting the Office of Work-Integrated Learning in the documentation of WIL best practices, policies, and processes;
- Developing communications and other promotional materials to aide in the promotion and engagement with WIL by students, faculties, internal and external community partners;
- Supporting outcome measurement and feedback collection from students, partners, and faculty members;
- Managing WIL agreements,



including coordinating with faculties, students, and community partners to ensure all required WIL agreements and contracts are signed;
- Facilitating and coordinating legal review processes for new, updated, and renewing of existing WIL contracts and agreements;
- Supporting WIL metric reporting to senior leadership and Government through accurate record keeping;
- Maintaining filing and retention of WIL contracts and agreements including tracking contract and agreement timelines and expiration dates and facilitating renewal processes;
- Attending Record Management and Information team meetings (quarterly) and keeping the team updated about upcoming changes to privacy and information management; and
- Providing general information to guests about the services offered by the Office of Work-Integrated Learning.

Skills : You will have:

- Excellent time management, organizational and prioritization skills;
- Strong proofreading and editing skills, attention to detail;
- Excellent ability to communicate and collaborate with team members;
- Strong verbal, written and interpersonal communication skills with a professional and friendly approach;
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, SharePoint), Google Suite, Canva, and other presentation/resource creation tools;
- The ability to manage and coordinate multiple projects; and
- The ability to create professional reports and correspondence.

Qualifications :

- A minimum of a diploma in office/business administration or a related field.
- A minimum of 3 years of experience in administrative coordination and support.
- Experience in post-secondary would be considered an asset.
- Experience managing high-volume o

📌 Work-integrated Learning Administrative Coordinator (Edmonton)
🏢 MacEwan University
📍 Edmonton