ABOUT FUTURESCAPE

Futurescape is a full-scope landscaping and outdoor services company based in Sudbury, Ontario with 27 in business, growing every single year. Every client we have ever earned, we earned the hard way: by doing the work right, standing behind it completely, and treating every single day like a job interview.

We are a multi-division company, design-build landscaping, year-round property maintenance, snow and ice operations, a bulk materials yard, and a natural stone quarry on Manitoulin Island. Our clients include Cambrian College, Laurentian University, and Health Sciences North. We have an amazing, loyal group of customers and our reputation exceeds our current capacity. That is exactly the problem we are solving.

HOW TO APPLY

Please submit your resume and a brief cover letter explaining why this role is the right fit for you.

WHY THIS ROLE MATTERS

For years, a small, dedicated team has been the financial backbone of this entire company, managing accounts receivable, accounts payable, payroll, billing, and all of QuickBooks, while ensuring that not a single client has ever been overbilled and every invoice reflects work actually delivered. That level of discipline and integrity is part of what Futurescape is built on.

As our company grows we need to refocus our financial team. To make that transition possible, we need the right person to step in and own the administrative foundation.

- This is not a position to fill a desk. This is the role that keeps our administrative foundation running with the precision and integrity Futurescape is known for, and the hire that allows our financial leadership to grow with the company._

THE ROLE

As Office Administrator, you are the first face and first voice of Futurescape.



You set the tone for every person who calls our office or walks through our door. You handle financial transactions, record-keeping, and day-to-day administrative operations with accuracy and professionalism. You work closely with our leadership team, and you take ownership of your work, because the accuracy of what you do directly reflects the integrity of this company.

KEY RESPONSIBILITIES

Customer Experience & Front Office

- Serve as the first point of contact for all incoming clients, visitors, and callers, greeting everyone professionally, understanding their needs, and directing or assisting them appropriately
- Respond to customer inquiries and promote Futurescape’s products and services where relevant
- Process in-person and online orders accurately across all payment types (cash, debit, credit, and online)

Financial Administration & Record-Keeping

- Perform end-of-day cash reconciliation and reporting with full accuracy and accountability
- Maintain the petty cash box and ensure all transactions are properly documented
- Carry out filing, scanning, and record-keeping for payables, invoices, truck logs, and related documents
- Input and maintain spreadsheets and office records with a high standard of accuracy

Communications & Coordination

- Open, sort, and distribute incoming physical and electronic mail
- Prepare, edit, and proofread correspondence, invoices, reports, presentations, and related materials




- Support internal communication and information flow between departments as needed
- Record and track all materials and equipment leaving the yard with job crews
- Maintain and update geofencing systems

Office Management

- Monitor and replenish inventory for office supplies, kitchen, cleaning, and coffee supplies
- Maintain a clean, organized, and professionally presented office workplace (including plant care and light housekeeping)
- Oversee signage maintenance across company locations
- Identify opportunities to improve office procedures and workflows, and bring those ideas forward

WHAT YOU BRING

- Minimum 3 years of administrative or office experience
- Outstanding organizational skills and the ability to manage competing priorities with composure and precision
- Excellent written and verbal communication skills, with a natural ability to make people feel welcome
- Strong proficiency in Microsoft Office or equivalent (e.g., Apple iWork); comfort with spreadsheets and digital records is essential
- Exceptional attention to detail and a personal standard of accuracy in all financial and record-keeping tasks
- The ability to work independently with sound judgment and as part of a close-knit, high-performance team
- Some accounting experience is a significant asset

OUR CULTURE

“Treat every single day like a job interview.” That is not a slogan at Futurescapeit is a standard. So is: if a job is worth doing, it is worth doing right.

The people who thrive here care deeply about the quality of their work, take accountability seriously, and want to be part of something they can be genuinely proud of. We are a family-rooted, community-driven company and we have the culture to prove it. The team we have built over

📌 Office Administrator (Greater Sudbury)
🏢 Futurescape Landscaping
📍 Greater Sudbury