Staff - Non Union

Job Category : M&P; - AAPS

Job Profile : AAPS Salaried - Conferences, Accommodations and Ceremonies, Level A

Job Title : Events Coordinator

Department : Administrative Leadership | Department of Microbiology | Faculty of Science

Compensation Range : $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date : May 23, 2026

Note : Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

This position is at 0.8 FTE.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary The Events Coordinator is responsible for strategic direction and oversight of all events in the Department of Microbiology & Immunology (MBIM). The Coordinator researches and analyzes departmental needs and recommends event strategies, based on input from multiple stakeholders. Events will range from small scale activities (lectures, seminars) to large events (symposiums, conferences) with more than 150 participants. Organizational Status The position reports to the Director of Operations while receiving direction from the Head of Department.



The position will work collaboratively with staff, faculty, and trainees to execute events. Work Performed

- Plans, organizes and executes a variety of events in support of the strategic goals of the Department of Microbiology & Immunology.
- Conceptualizes and generates a framework for events in collaboration with faculty, staff and partners.
- Develops event plans and carries out all arrangements around preparation for and managing successful events.
- Collaborates with the Communications Coordinator in developing communication plans for events and strategies to increase event attendance and engagement.
- Develops, recommends, and implements guidelines and procedures affecting event planning and administration of the various events.
- Manages venue options and feasibility of locations and negotiates all event-related venue and catering contracts.
- Works with the Communications Coordinator in the design and development of web site content, brochures, programs, electronic media, sponsor, and advertising materials for events.
- Negotiates costs of event venues and services;.
- Manages virtual and hybrid events including registration, coordinating multiple speakers, simultaneous interpretation, virtual exhibitors, recordings and post event reporting.
- Produces and compiles materials including abstracts, schedules and contact lists for events as required.




- Partners with the Department Head to develop strategic direction for alumni engagement including alumni events.
- Facilitates the participation of senior-level academic speakers for events, facilitate senior level Faculty recruitment and engagement for events, and liaises and coordinates with volunteers, presenters, speakers, and committee members.
- Develops budgets and controls events revenues.
- Acts as the MBIM staff representative on various committees, as appointed. - Consequence of Error/Judgement

Lack of effort or poor judgment could seriously impair the public image of the Department of Microbiology and Immunology and impact the reputation of the University.

Supervision Received

Works with considerable latitude. Self-directed once priorities are set. Work is reviewed in terms of achievement of departmental objectives.

Supervision Given

May manage staff and be responsible for hire, evaluation, discipline and termination.

Minimum Qualifications

Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. Minimum two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience in developing, planning and implementing successful events, with a solid background in budget development as well as forecasting and reporting.

Undergraduate degree in a relevant discipline preferred.

Thorough knowledge of the University workplace, University policies and protocol is preferred.

Ability to ana

📌 Events Coordinator (Vancouver)
🏢 University of British Columbia
📍 Vancouver