The Administrative Assistant will support the day-to-day operations of the Centre for Spiritual Living Edmonton by helping coordinate administrative systems, communications, scheduling, and digital organization tools.
This role is ideal for someone who is organized, detail-oriented, collaborative, and interested in gaining hands-on experience in office administration, volunteer coordination, and digital workflow systems.
Responsibilities
- Organize and schedule appointments and meetings
- Prepare meeting notes and maintain accurate records
- Develop and maintain filing and organizational systems
- Update office policies, procedures, and contact lists
- Coordinate communication and workflow across teams using cloud-based systems
- Support and expand the organization’s use of Google Drive, Google Documents, and possibly Asana
- Assist in training volunteers on administrative systems and processes
- Perform additional administrative duties as required, in particular Church Teams.
- Data Entry into CRMs and Operational Administration Google Sheets.
- Work closely with Church Teams to expand the integration of this platform into operations of our Teams.
Skills Developed
Participants will gain valuable experience and strengthen skills in:
- Communication
- Collaboration and teamwork
- Problem-solving
- Adaptability
- Creativity and innovation
- Digital literacy and cloud-based systems management
- Organizational and technical skills
- Experience with a CRM specifically for Volunteer Management in a Church/Spiritual Community environment.
Qualifications
- Robust organizational and time-management skills
- Ability to communicate professionally and clearly
- Comfortable using digital tools and online collaboration platforms
- Attention to detail and ability to manage multiple tasks
- Ability to work independently and collaboratively
- English language proficiency required
Training & Support Provided
Employees will receive:
- Job-specific training
- Work instructions and task guidance
- Ongoing mentorship and supervision
- Skills development support
- Access to learning materials and resources
- Regular feedback and evaluation
Supervision
This position will report to the Project Manager: Melanie Wong
And will be supported by the Associate Spiritual Director: Ash Fuller Rubin