Admissions Assistant :

- Office of the University Registrar
- Competition No. 26.08.204

Category

Salary

Closing Date

- Full-Time Continuing (35 hours per week)
- MSU Band C (Steps 1-8): $24.256 - $35.273 per hour. $44,147 - $64,197 per annum (Based on 35 hours per week).
- September 17, 2026

Category

- Full-Time Continuing (35 hours per week)

Salary

- MSU Band C (Steps 1-8): $24.256 - $35.273 per hour. $44,147 - $64,197 per annum (Based on 35 hours per week).

Closing Date

- September 17, 2026

About Us : MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and energetic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

- Our comprehensive undergraduate university offers 55 programs to more than 20,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines,



MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity : MacEwan University is seeking an Admissions Assistant for a full-time continuing opportunity with the Office of the University Registrar.

The position is an integral member of the Admissions team and is accountable for providing exemplary service, preparing admission files for evaluation, and providing support to the admission team. You will receive, organize, and manage related information and documentation to prepare a file for admission evaluation. Additionally, you will respond to future students, applicants, and parents regarding a broad range of inquiries related to applicant file status, admissions and transfer policies, procedures, and documentation requirements.

Key responsibilities include:

- Reviewing academic transcripts and applicable admission documents to verify authenticity and completeness, using multiple resources;
- Assisting applicants in understanding their admission and transfer credit statuses;
- Engaging with the Admissions team to ensure accurate and consistent information is provided to applicants, students, and staff;
- Identifying and recommending new or revised procedures where efficiencies can be optimized; and
- Assisting with and supporting the collaborative training model for current and existing employees.

Skills : You will have:

- Excellent written and verbal communication skills;




- A service-oriented approach with the ability to serve diverse prospective students, applicants, and other stakeholders with empathy, professionalism, clarity, consistency and conciseness;
- The ability to perform intermediate-level tasks using a student information system;
- The ability to organize time and priorities with limited supervision to meet goals and objectives;
- The ability to understand and anticipate applicants need using critical thinking and problem-solving skills;
- The ability to process large volumes of work and meet deadlines;
- Aptitude for accuracy and thoroughness with keen attention to detail;
- The ability to demonstrate flexibility and adaptability in a dynamic environment; and
- The ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

Qualifications :

- A minimum of a Diploma (two-year) with a focus on records/data management, administration or related areas.
- A minimum of one (1) year of administrative support and/or data management experience in program evaluation settings.
- Experience in a post-secondary institution in an administrative setting would be considered an asset.
- Knowledge of PeopleSoft - Campus Solutions would be considered an asset.
- An equivalent combination of education and experience may be considered.

Benefits : When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth

How to Apply : This position is included under the MacEwan Staff Union Collective Agreement.

📌 Admissions Assistant (Edmonton)
🏢 MacEwan University
📍 Edmonton