ABOUT CANADA WIDE MEDIA

Canada Wide Media Limited is Western Canada’s largest independent magazine and digital media company, home to some of the region’s most recognized brands including Vancouver Magazine , Western Living , and BCBusiness . We deliver premium storytelling, market-leading events, and integrated partner solutions across print, digital, and live platforms.

- ROLE OVERVIEW _
- KEY RESPONSIBILITIES _

Executive & Sales Administration

- Provide day to day administrative and coordination support to the Vice President, Partnerships.
- Design and Prepare meeting materials, agendas, proposals, and presentation decks.
- Work within fixed production, print, digital, and event deadlines, ensuring all materials are delivered accurately and on time
- Respond to last-minute client revisions and production changes with urgency and professionalism
- Track contracts, sponsorship deliverables, and key deadlines
- Maintain organized records and documentation within Salesforce and internal systems
- Partnership & Program Execution _
- Coordinate advertising and partnership programs across print, digital, custom publishing, and events
- Manage asset collection, approvals, specifications, and production materials
- Liaise with sales, editorial, design, digital, and production teams to ensure deliverables are executed accurately
- Work within fixed production and print deadlines where timelines are non-negotiable
- Respond professionally and urgently to last-minute client revisions or production changes
- Events & Sponsorship Support _
- Own sponsor execution for all Canada Wide Media events from contract handoff through post-event completion




- Serve as the single point of contact for sponsor communication, timelines, asset collection, registrations, and badge enrollment
- Enforce event deadlines and submission requirements
- Execute all contracted sponsor deliverables on site, including setup and strike of event materials in collaboration with the Event team
- Manage the full sponsor experience on site, ensuring contractual commitments are delivered without exception
- Work under the direction of the Event Producer for overall event operations while retaining responsibility for sponsor execution
- Systems, Reporting & Workflow _
- Maintain accurate records in Salesforce including contracts, process documentation, opportunities, and fulfillment tracking
- Manage timelines and tasks using Asana or similar project management tools
- Generate and maintain sales and sponsorship reporting, including digital performance analytics across multiple social and digital platforms
- Compile client-facing reports summarizing campaign performance, impressions, engagement, and key metrics
- Ensure information flows clearly across departments and deadlines are consistently met
- Qualifications _
- 2-4 years of experience in executive administration, advertising operations, media, publishing, or event coordination




- Experience working within deadline-driven environments with fixed production or print schedules
- Proven ability to support senior leaders in a deadline driven setting
- Solid event coordination and sponsorship fulfillment experience
- Proficiency with Salesforce, Microsoft 365, and Asana
- Experience using Canva or InDesign for presentations and proposals
- Highly organized, process-oriented, and detail-driven
- Calm and solution-focused under deadline pressure
- Confident communicating with clients and internal stakeholders
- Additional Requirements _
- Must have a valid driver’s licence and access to a reliable vehicle
- Must be legally entitled to work in Canada
- Ability to lift, move, and transport event materials as required (up to 25lbs)
- Flexibility to work outside of standard business hours in support of events and deadlines
- WHY JOIN CANADA WIDE MEDIA _

This role offers meaningful ownership within a respected media organization. You will work closely with senior leadership, support high-profile partnerships, and play a central role in delivering some of Western Canada’s most recognized events and media platforms.

Canada Wide Media Limited is an equal opportunity employer committed to building an inclusive workplace.

Job Types : Full-time, Permanent

Pay: $60,000.00-$63,000.00 per year

Benefits :

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Store discount
- Vision care
- Wellness program

Work Location: In person

📌 Partnerships Program Manager (Burnaby)
🏢 Canada Wide Media
📍 Burnaby