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Position Title : Registrar (Newly Created Position)

Hours of work

Monday to Friday (35 hours per week)

Location : Centennial Square

Reports to : Executive Leadership

Appointment : Full Time

Salary : $95,000- $110,000

WHO WE ARE : OSHKI-WENJACK’s mission is Building and Empowering First Nations Futures.

VISION STATEMENT : OSHKI-WENJACK is Strengthening Nations through First Nations Education.

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The Founding Registrar provides leadership and stewardship over student academic administration in support of Oshki-Wenjack’s mission to deliver holistic, culturally grounded, and community-responsive education for learners from Nishnawbe Aski Nation and across Ontario. As a newly established leadership role, the Registrar will build the Office of the Registrar from the ground up and then lead ongoing operations.

The Registrar is responsible for the integrity, accuracy, and respectful management of student academic records and processes spanning admission through credential completion across Oshki-Wenjack’s diverse delivery models (in-community, hybrid, and partnership-based). The role ensures alignment with institutional policy, partner requirements, and provincial expectations, including privacy, accessibility, and Indigenous Institutes governance and quality assurance frameworks in Ontario (e.g., IAESC).

Working closely with academic leadership, Elders/Knowledge Keepers, the Anishinaabe Aadiziwin

- Counsellor, student services, and external postsecondary partners, the Registrar supports learner success through student‑centred, culturally secure, and trauma‑informed practices. As Oshki-Wenjack grows its authority to offer and credential programs, the Registrar will design and strengthen the academic systems, policies,



and reporting that uphold academic integrity while honouring Indigenous ways of knowing and learning.

The Registrar will recruit and develop a high-performing administrative team, drive continuous improvement of systems and services, and support institutional planning and accountability through accurate data, strong relationships, and a commitment to service grounded in respect, belonging, and reconciliation.

TWO PHASE MANDATE

Phase 1 (Months 0-12): Establish & Build the Office of the Registrar

Goal: Stand up the function, architecture, policies, and team.

Institutional Policy, Governance & Quality

- Develop the full suite of academic and registrarial policies (e.g., admissions; registration; grading; progression & standing; transfer credit; PLAR; academic integrity; credentialing; transcripts; withdrawal/leave; appeals).
- Design the governance model for registrarial decision-making (committees, approvals, delegations, escalation paths, and documentation).
- Admissions Policy & Process : Create and implement transparent, equitable admissions policies and procedures tailored to in‑community and hybrid models; define criteria, documentation standards, evaluation, and communications.
- Protection of Student Information : Establish privacy, consent, access controls, data retention, and records management practices; implement secure Student Information System (SIS) configurations and SOPs (privacy-by-design).




- Qualifications & Quality Framework (QQF ): Align program and course structures to a qualifications/quality framework (QQF) appropriate for universities, colleges, and trades, including levels, credits, and learning outcomes.

Academic Architecture & Catalog

- Define credential types, credit systems, hours and levels, and grade schemas.
- Build pathway frameworks and articulation templates for university/college/trades partners; codify credit transfer rules.

Recognition of Learning

- Design a PLAR (Prior Learning Assessment & Recognition) policy and toolkit (evidence standards, assessment methods, fee structures, documentation, and quality checks).

Culturally Grounded Development

- Co-develop policies with the Anishinaabe Aadiziwin-Counsellor, Elders, and Knowledge Keepers to embed an Indigenous lens, local protocols, land‑based learning, and culturally safe communications.
- Integrate Two‑Eyed Seeing/Two Row approaches in policy, practice, and QA evidence.

Systems, Data & Reporting Foundation

- Select/configure SIS/CRM (admissions, registration, degree audit, transfer credit, document management).
- Stand up data governance (definitions, audit trails, security roles), KPI/dashboards, and evidence repositories for organizational/program reviews.

Department Build & Recruitment

- Design the organizational structure for the Office of the Registrar.
- Recruit core team roles (e.g.,Enrolment Officers, Records Officers, Scheduling/Exams Coordinator, Credentials & Graduation Officer, Data & Reporting Analyst).
- Create SOPs, service standards, training, and a student‑centred service model.

Phase 2 (Months 12-24): Operate, Optimize & Scale

Goal : Deliver excelle

📌 Registrar (Thunder Bay)
🏢 Oshki-Pimache-O-Win: The Wenjack Education Institute
📍 Thunder Bay