About the Opportunity :

- Provide day-to-day administrative support to managers and internal teams
- Manage calendars, meetings, and scheduling
- Prepare, format, and proofread correspondence, reports, and documents
- Maintain electronic and physical filing systems
- Assist with data entry, record keeping, and reporting
- Coordinate office logistics, supplies, and basic operational tasks
- Support internal processes and ad hoc administrative projects as required
- Handle confidential information with discretion

About You

- Previous experience in an Administrative Assistant or similar support role
- Robust organisational and time-management skills
- High attention to detail and accuracy
- Proficiency with Microsoft Office (Word, Outlook, Excel)
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Legal entitlement to work in Canada
- Nice to Have_
- Experience in a professional services, legal, or corporate office environment
- Exposure to document management or internal systems
- Post-secondary education in administration or a related field

Pay Range $41,000 - $51,000 per year How to Apply This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.**

- Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals,



people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice : Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice : Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice : Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

📌 Bilingual Admin Assistant (Toronto)
🏢 Vaco by Highspring
📍 Toronto