Job Summary : As the office administrator, you are the backbone of the office, coordinating the day-to-day details that keep everything organized, efficient, and running seamlessly behind the scenes. You are the person agents reach out to with questions and they rely on you to support their business, from onboarding paperwork, to industry software training, and real estate documentation review.

Working closely with the Managing Broker, you play a key role in ensuring ongoing efficiencies, maintaining clear and timely communication within the region and with head office. You handle operational duties and ensure the office operates smoothly, executing initiatives and events, and continually looking for resourceful ways to improve processes. You are in the know when it comes to upcoming initiatives and priorities - management will look to you to promote these tools in support of your agents' business and success.

Duties and Responsibilities :

- Maintain office premises and administrative needs for Victoria and Westshore offices (requires travel to Westshore branch)
- Support administrative needs of the boutique Sidney, Salt Spring and Parksville office operations (travel required on occasion)
- Prepare regional invoices for Accounting to process
- Conduct onboarding and office orientation for new agents
- Support agents with company and industry-related programs and tools
- Provide administrative assistance to Managing Broker, including generating various reports and scheduling




- Facilitate events that promote office culture and learning - in-person, online, and in various communications
- Oversee administration of Macdonald Realty’s Save-On-Foods Memorial Centre Suite for regional use
- Provide coverage for other regional staff as needed, including lunch and vacation coverage

Skills and Qualifications :

- Grade 12 or equivalent
- 3+ years of office administration experience and training, or combination of both; real estate industry experience is an asset
- Strong written and verbal communication skills
- Able to multitask, prioritize based on deadlines and work in a fast-paced environment
- Able to self-motivate and work independently
- Quick learner and not afraid to adapt to new technology
- Proficient with MS Office (Word, Excel, Outlook, etc.)
- Experience with Canva and Adobe InDesign
- Driver’s license and vehicle access required

Job Types : Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Perks :

- Dental care
- Extended health care
- Life insurance
- Vision care

Application question(s):

- Do you have access to a vehicle for job-related tasks?
- What is your typing speed (WPM)?

Education :

- Secondary School (required)

Experience :

- Microsoft Office: 1 year (required)
- Canva: 1 year (preferred)
- Adobe InDesign: 1 year (preferred)
- Administrative: 3 years (required)

Licence/Certification:

- driver's license? (required)

Location :

- Victoria, BC V8W 1B1 (preferred)

Work Location: In person

📌 Office Administrator (Victoria)
🏢 Macdonald Realty
📍 Victoria