Department of Computer Science

- Faculty of Science
- Position number: 37821
- Date posted: May 14, 2026

Job details :

- Office Assistant - OA5 (AESES)

New Regular Project Full-Time (Budget Funded) Full-time: YesPermanent: NoWork schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)Appointment DatesJune 1, 2026 to June 1, 2027Trial/Probation period:

- 840 hours worked Qualifications : MINIMUM FORMAL EDUCATION/TRAINING :

- Completion of a formal training program in a related field from a recognized institution required.

EXPERIENCE :

- Four years of directly related experience required.
- Experience providing administrative support within a university, academic, or complex organizational environment is preferred.
- Experience coordinating payroll, appointments, travel administration, purchasing, records management, and general office operations is required.
- Experience using computerized administrative, payroll, financial, and records management systems is required.
- Experience coordinating multiple priorities, deadlines, and operational activities with mínimal supervision is required.
- Experience providing guidance, training, or functional support to staff, students, or temporary employees is considered an asset.
- An equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES :

- Knowledge of University policies, collective agreements, and administrative guidelines required.
- Proficiency in Microsoft Office Suite and administrative database systems required.
- Strong organizational, coordination, and time management skills required.
- Solid written, verbal, interpersonal, and customer service skills required.




- Ability to independently prioritize workload and manage multiple competing deadlines required.
- Ability to interpret procedures, resolve routine administrative issues, and exercise sound judgment required.
- Ability to maintain confidentiality, accuracy, and attention to detail in all aspects of work required.
- Ability to work effectively both independently and collaboratively in a team environment required.
- Professionalism, reliability, adaptability, and service-oriented approach with a commitment to operational efficiency and continuous improvement required.
- Satisfactory work record, including reliability, punctuality, and consistent attendance required.

Key responsibilities : Human Resources Administration and Payroll Support

- Coordinate and administer CUPE Unit 1 hiring processes for tutors, teaching assistants, and grader/markers by preparing requisitions, drafting offer letters, maintaining appointment records, and ensuring compliance with collective agreements, University policies, and established hiring procedures.
- Collect, track, and maintain CUPE staff performance review documentation, ensuring records are complete, accurate, and submitted to Human Resources in accordance with established timelines and procedures.
- Administer the hiring and appointment process for student research assistants by preparing requisitions and offer letters, verifying funding availability and grant end dates, monitoring appointment status,



and coordinating renewals where appropriate.
- Coordinate the recruitment, appointment, and scheduling of invigilators for examinations and exam viewings, ensuring adequate staffing coverage and timely communication with faculty, staff, and invigilators.
- Develop, maintain, and reconcile spreadsheets and tracking systems for hourly paid appointments and payroll-related information to support accurate monitoring, reporting, and record management.
- Perform payroll data entry and validation of weekly hours, ensuring compliance with payroll procedures, accuracy of submissions, and adherence to deadlines; liaise with Human Resources and Payroll to resolve discrepancies and payroll-related issues.

Travel and Financial Administration

- Hold and reconcile a university travel card in accordance with university financial policies and procedures, ensuring accurate documentation, coding, and timely reconciliation of expenses.
- Prepare, process, and track student and guest travel claims, maintaining accurate records and following up on outstanding documentation or approvals as required.

General Administration and Office Support

- Provide administrative and logístical support to departmental committees and meetings by coordinating supplies, arranging catering, preparing and distributing materials, and supporting meeting-related activities.
- Assist with special projects and periodic departmental initiatives, including academic reviews and other operational activities, by coordinating information, preparing documentation, and supporting project-related administrative requirements.
- Coordinate the ordering, collection, tracking, and distribution of parking passes and related departmental materials as required.
- Provide back-up coverage f

📌 Office Assistant - Oa5 (Aeses) (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg