Staff - Non Union

Job Category : M&P; - AAPS

Job Profile : AAPS Salaried - Administration, Level A

Job Title : Administration Manager

Department : Haida Gwaii Institute | Dean's Office | Faculty of Forestry and Environmental Stewardship

Compensation Range : $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date : May 29, 2026

Note : Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary The Administration Manager oversees the administrative operations of the Haida Gwaii Institute (HGI), including finance and human resource functions, and is responsible for the interpretation and implementation of university policies and procedures to ensure compliance. The role also leads the enhancement of administrative and operational systems to support organizational effectiveness and growth. This position is based in Haida Gwaii. Organizational Status Reports to the Director, Haida Gwaii Institute. Work Performed Financial Administration (40%)





- Serves as advisor to HGI faculty and staff, providing guidance on budget implications, long-range planning, and ensuring all business practices align with UBC’s accounting policies.
- Oversees departmental financial operations, including accounting systems, revenue tracking, year-end processes, student fee administration, accounts receivable, procurement and expense management, and financial liaison functions, exercising qualified judgment to ensure compliance with university policies
- Collaborates in budget planning and long-range financial strategy while ensuring effective processes, accurate reporting, and compliance with institutional requirement.
- Lead the recruitment, negotiation, and evaluation of service providers, ensuring compliance University safety, legislative, and operational standards.
- Provide financial support to students and First Nation Bands by coordinating program fee payment processes providing adaptive solutions to address the unique needs of HGI students - Human Resource Management (30%)
- Oversees all HR operations for the unit, including recruitment, appointments, payroll coordination, and workforce administration for faculty, staff, and students. Liaises with Dean’s Office HR team on complex HR (hiring, discipline and termination) requests.- Oversees HR processes, systems, and lifecycle practices, including onboarding, offboarding,



and employee support and ensuring a high standard of operational service delivery.
- Ensure and verifies that the unit is in compliance to UBC policies, procedures and guidelines for all HR/Faculty Relations (FR) related matters
- Lead the development, implementation and interpretation of unit policies and procedures, in alignment with UBC, Faculty of Forestry and Environmental Stewardship (FES) and applicable collective agreements.
- Oversee HR processes and systems (e.g. Workday), including appointments, offer letters, compensation changes, leave management, and payroll‑related activities.
- Provide guidance, training and oversight to employees in HR tasks including completion and submission of TD1-IN; navigating HR processes in workday; managing flex time records; timesheet completion.

Administration (30%)

- Oversee day-to-day operations of administrative services, facilities, IT coordination, logistics, and asset and fleet management.
- Leads the development, implementation, and continuous improvement of operational policies, procedures, administrative systems, and support processes to enhance efficiency and effectiveness across HGI.
- Develops and manages operational, program, and special project budgets in collaboration with the Director and Program & Operations Manager, including revenue and expenditure forecasting.
- Supports the Director in grant development and the identification of sponsorship and revenue‑generation opportunities.
- Manages facilities, equipment, IT coordination, procurement, shipping, and asset oversight, ensuring operational readiness and compliance with institutional and regulatory requirements.
- Coordinate HGI instructors’ travel and transportation logistics including travel arrangements, book car re

📌 Administration Manager (Vancouver)
🏢 University of British Columbia
📍 Vancouver