Position Summary

The Property Administrator supports the day‑to‑day administrative and financial operations of the shopping centre. This role plays a critical part in managing accounts receivable, tenant billings, lease administration support, and financial reporting, while working closely with the Property Manager, Finance, and internal stakeholders to ensure accurate and timely execution of property financial processes.

Key Responsibilities

Accounts Receivable & Financial Administration

- Prepare and process tenant billings, including base rent, additional rent, recoveries, and miscellaneous charges
- Monitor and reconcile tenant accounts, follow up on outstanding balances, and coordinate collections as required
- Assist with monthly AR reconciliations and variance investigations
- Prepare supporting documentation for audits and internal financial reviews

Lease & Tenant Administration

- Maintain accurate tenant records, lease abstracts, and filing systems (physical and electronic)
- Support lease administration by tracking critical dates, amendments, renewals, and documentation
- Respond to tenant inquiries related to billings, statements, and account balances

Operational & Administrative Support

- Provide administrative support to the Property Manager and wider Property Management team
- Assist with budgeting preparation, year‑end processes, and forecast support as required
- Coordinate with Finance on reporting deadlines and data accuracy
- Process purchase orders, invoices, and expense tracking in accordance with company policies

General Office & Compliance

- Ensure adherence to internal controls, policies, and procedures
- Maintain confidentiality of tenant, financial, and company information




- Support special projects and other duties as assigned

Qualifications & Experience

- Post‑secondary education in Business Administration, Accounting, or a related field preferred

- Minimum 2-3 years of experience in a property administration, accounting, or AR‑focused role

- Experience within commercial real estate or retail property management is a strong asset

- Experience with Yardi is a strong asset :

- Strong understanding of accounts receivable processes and financial administration

- Proficiency in Microsoft Excel and property management/accounting systems

- Excellent organizational skills with strong attention to detail

- Strong communication skills and the ability to manage multiple priorities

Why Join Promenade

- Opportunity to support a well‑established and dynamic retail property
- Exposure to both property operations and financial administration
- Collaborative team setting within a growing organization

Commitment to Equity & Accessibility

We are an equal opportunity employer committed to diversity, inclusion, and accessibility. Accommodations are available throughout the recruitment process and during employment, in accordance with the AODA and Ontario Human Rights Code.

Job Types : Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Ability to commute/relocate:

- Thornhill, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally eligible to work in Canada?
- Will you now or in the future require immigration sponsorship for an employment visa or work permit status?
- What is your desired salary? Please provide a range.

Experience :

- property administration, accounting, or AR‑focused role: 2 years (required)

Work Location: In person

📌 Property Administrator (Thornhill)
🏢 Promenade Limited Partnerships
📍 Thornhill