About Us : Overview

The Marketing Assistant is responsible for supporting the execution of marketing programs, managing Supplier Partner relationships, coordinating Member communications, and maintaining critical data systems. This role serves as a central point of coordination between internal leadership, Supplier Partners, and Members, ensuring smooth operations, accurate reporting, and effective program delivery.

Key Responsibilities : Supplier Partner Deal Management

- Manage the renewal process for existing Supplier Partner agreements, including reporting, document preparation, and follow-up
- Coordinate new Supplier Partner onboarding, including preparation and distribution of agreements and supporting materials
- Maintain accurate records of all agreements within internal systems and update tracking tools regularly
- Ensure all documentation is completed, signed, and properly filed in a timely manner

Marketing Coordination & Promotions

- Support the planning and execution of seasonal and supplier-specific promotions
- Prepare marketing materials, presentations, and communication templates
- Track promotional performance, including data collection, analysis, and reporting
- Distribute promotional updates, progress reports, and final results to Members and Supplier Partners

Member Relations & Engagement

- Conduct regular outreach to assigned Members to provide updates, support participation in programs, and identify growth opportunities
- Build and maintain strong relationships with Members through consistent communication
- Assist Members in understanding incentives, payments, and promotional opportunities
- Address and escalate Member concerns as needed





Data Management & Reporting

- Maintain and update CRM and database systems with accurate Supplier Partner and Member information
- Generate reports, scorecards, and performance summaries for internal stakeholders
- Track sales data, promotional results, and engagement metrics
- Ensure all interactions and updates are properly documented

Event & Trade Show Coordination

- Assist in planning and execution of company events, trade shows, and markets
- Coordinate logistics including scheduling, materials, communications, and attendee tracking
- Provide on-site support during events and manage follow-up activities, thus will be required to travel approximately twice per year to the US
- Prepare event-related materials such as agendas, signage, and information packages

Administrative & Executive Support

- Coordinate travel arrangements, meetings, and scheduling for leadership as required
- Prepare correspondence, reports, and internal documentation
- Support ongoing administrative processes and special projects

Communications & Content Management

- Assist with social media content scheduling and execution
- Coordinate translation of communications for French-speaking Members
- Maintain organized records of marketing content and communications

Qualifications :





- College or University degree preferred
- Strong written and verbal communication skills (French an asset)
- Excellent organizational and time management abilities
- Ability to manage multiple priorities and work independently
- High attention to detail and accuracy
- Flexibility to travel within Canada/US for company events/tradeshows and have a valid passport

Technical Skills :

- Advanced proficiency in Microsoft Excel (Power BI an asset)
- Advanced Microsoft Outlook skills
- Intermediate or higher proficiency in Microsoft Word and PowerPoint
- Working knowledge of CRM and database systems
- Familiarity with Adobe Acrobat and shipping/logistics platforms is an asset

Key Competencies :

- Multitasking and prioritization
- Problem-solving and analytical thinking
- Relationship management and communication
- Initiative and accountability
- Adaptability in a quick-paced environment

Summary : This role is ideal for a highly organized and detail-oriented professional who thrives in a dynamic environment. The Marketing Assistant plays a critical role in ensuring seamless communication, effective program execution, and robust relationships across all stakeholders while supporting overall business growth.

Key Competencies : Pay: $60,000.00-$65,000.00 per year

Advantages :

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Newmarket, ON L3Y 4Z1: reliably commute or plan to relocate before starting work (required)

Language :

- French (preferred)

Work Location: In person

📌 Administrative Assistant (Newmarket)
🏢 The Administrative Alliance
📍 Newmarket