Overview

Responsibilities

- The required services may include, but are not limited to the following:

- Adapt, maintain, and manage procedures and instructions for the organizations records systems.

- Recommend and implement modifications related to document storage, retrieval, archiving, and disposal activities such as:

- Define new data structures;

- Define data conversion strategy;

- Define data conversion specifications;

- Work closely with the users and Information Management Officer

- (IMO) to maintain and safeguard the database;

- Identify requirements for improvements to existing data structures by determining users’ information requirements and systems performance and function requirements; and

- Advise users about the efficient use of data;

- Review and update file plans, systems, tools, and practices.

- Implement information management support tools and systems, including file plans and classification structures, according to the client organizations and business lines, in compliance with the Master File Plan.

- Catalogue, Organize, identify, and classify existing information and electronic documents IAW the Master File Plan.

- Maintain, store and/or preserve information.

- Identify essential records. Essential records are to be identified within the context of emergency preparedness and business resumption planning.

- Advise the IMO and Chain of Command on IM issues.

- Provide advice and information to managers and employees with regards to information/ recordkeeping activities, processes, file plans, and systems.

- Coordinate information storage requirements and interface with Information Technology.

- Providing document and records management.

- Establish and implement metadata standards and guidelines.





- Analyze and report on the effectiveness of the implementation of information management standards.

- Identify and analyze content management issues and providing recommendations to management for improvement.

- Provide advice and guidance in the field of Recordkeeping as relates to Capacity Building, Legacy Records Management and e-Records Sustainability.

- Manage and maintain various databases and records management systems, including Microsoft Access and SharePoint (2019 version of SharePoint) and SharePoint Online

- Develop, update, and organize documentation using Microsoft Word, Excel, PowerPoint, and Outlook.

- Ensure accurate data entry, filing, and retrieval to support operational efficiency.

- Oversee records management procedures to ensure compliance with organizational policies.

- Support project management initiatives utilizing tools like Microsoft Project and other software solutions.

- Provide excellent customer service by responding to internal inquiries related to data or records.

- Facilitate effective communication across teams through written reports, presentations, and meetings.

- Demonstrate leadership in organizing workflows, managing time effectively, and prioritizing tasks to meet deadlines.

Skills

- Must have experience within the last 4 years with :





- SharePoint On Prem (2019 version and Subscription :

- Edition) and SharePoint Online :

- Treesize Pro or PowerShell :

- Sharegate :

- Microsoft Office Suite (includes :

- Teams, Word, Excel, Outlook, :

- PowerPoint :

- Experience in the last 4 years in analyzing, developing, modifying, and implementing information keeping system. :

- Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, and Access.

- Robust knowledge of Windows operating systems and computer skills relevant to data management.

- Bilingual abilities in English and French are highly desirable for effective communication across diverse teams.

- Experience in project management using tools like Microsoft Project or similar platforms.

- Exceptional organizational skills with attention to detail in filing and records management.

- Effective written communication skills for report writing and documentation purposes.

- Strong interpersonal skills for customer service roles and team collaboration.

- Leadership qualities with the ability to manage multiple priorities efficiently.

- Time management capabilities to ensure timely completion of tasks within deadlines.

Pay: $22.00-$30.00 per hour

Benefits :

- Life insurance
- On-site parking
- Paid time off

Ability to commute/relocate:

- Ottawa, ON K1A 0K2: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you hold minimum 2 year Community College Diploma in Information Technology or a Post-secondary degree in Information Technology or Computer Engineering?

Location :

- Ottawa, ON K1A 0K2 (required)

Work Location: Hybrid remote in Ottawa, ON K1A 0K2

📌 Information Management Officer (Ottawa)
🏢 Valcom Consulting Group
📍 Ottawa