Overview

This is an excellent opportunity to work in a dynamic, fast-paced environment where organizational and multitasking abilities are highly valued.

Key Responsibilities

1. Front Desk & Administrative Support

- Manage front desk operations, including answering phone calls, greeting visitors, and handling general inquiries in a professional manner
- Act as a personal assistant to senior management, supporting day-to-day administrative tasks
- Schedule and coordinate meetings, appointments, and calendars for leadership
- Prepare meeting rooms and record and distribute meeting minutes as required
- Draft and distribute internal and external correspondence
- Maintain organized filing systems (digital and physical)
- Handle incoming and outgoing mail, courier services, and deliveries
- Perform data entry, prepare reports, and assist with document preparation

2. Office & Facility Management

- Ensure cleanliness and organization of shared spaces (kitchen, lunchrooms, sample room, server room, etc.)
- Monitor and replenish office supplies and consumables
- Coordinate office repairs and maintenance with vendors
- Track office expenses and prepare monthly summaries for management review
- Place purchase orders for office, packaging, and operational supplies
- Track inventory and order packaging materials for final product preparation




- Maintain updated staff contact lists and directories

3. Event & Marketing Support

- Assist in planning and coordinating internal and external events, including corporate functions and promotional activities
- Support community outreach and charitable initiatives (e.g., gift basket preparation, donation coordination)
- Respond to inquiries related to sponsorship events
- Assist in creating and distributing marketing materials such as flyers and promotional content
- Coordinate dispatch of gift cards for customer service and complaint resolution

Qualifications & Skills

- Proven experience in a receptionist, administrative, or office support role
- Strong proficiency in Microsoft Office (Word, Excel, Outlook); experience with QuickBooks is an asset
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Professional demeanor with strong customer service skills
- Ability to maintain confidentiality and handle sensitive information
- Detail-oriented with strong problem-solving skills

Work Environment

- Fast-paced office setting requiring adaptability and efficiency
- Collaborative team environment with regular interaction across departments

Pay: $18.00-$20.00 per hour

Benefits :

- Company events
- In office parking

Work Location: In person

📌 Receptionist/admin Assistant (Surrey)
🏢 VERKA FOOD INTERNATIONAL
📍 Surrey