TITLE : Event Planner

SALARY : Competitive wage ($25 - $30hr or +/- pending experience)

AVAILABLE SHIFTS : Weekend shifts required, 8-10 hour shifts, day/evening shifts

JOB TYPE : Full Time

BENEFITS : Discounted or free food, flexible schedule

LOCATION : 1234 County Rd 2, Wellington, PEC

START DATE : February 2026

THE BIT ABOUT US : We love parties. Holy matrimonies. Non-holy matrimonies. All celebrations, really. Set among flowers, fields, and forest in the heart of wine country, The Brighthouse is a thoughtfully designed place to gather, celebrate, and slow things down in the best way.

For the 2026 season, we specialize in weekend weddings that include a 2-night stay in our mid-century-adorned Victorian farmhouse, with exclusive access to the full 100-acre property and our renovated barn turned modern venue. We intentionally host one wedding per week, with only rare occasions hosting two, allowing us to deliver a highly considered, unhurried experience for every couple.

We’re looking for a core team member to lead our client experience end-to-end, someone grounded in hospitality and events, with strong organization skills and a calm, can-do approach. This role is about guiding clients through the process with clarity, confidence, and care, from first touchpoint through final farewell.

THE BIT ABOUT THE JOB : Full-Time Event Planner

Role Focus : Event Planning & Coordination | Guest Experience | On-Site Execution

Position Purpose : The Event Planner ensures every booked event runs smoothly from planning through execution. This role focuses on logistics, client guidance, and on-site leadership while collaborating with the Venue Manager (and external planners occasionally) to maintain consistency with what was sold.

1. Client Experience & Planning





- Serve as main contact for booked clients from contract signing to event day.
- Lead planning meetings, walkthroughs, and timeline discussions.
- Advise clients on event logistics (layouts, rentals, decor, schedule) with expertise and empathy.
- Ensure all client communications are professional, timely, and clear.
- Maintain comprehensive planning files, documenting client preferences, vendor details, and timelines.

2. Event Logistics & Coordination

- Develop detailed event timelines, including ceremony, cocktail hour, dinner, and reception flow.
- Create and maintain floor plans, seating charts, and layout diagrams.
- Coordinate and communicate with vendors for catering, rentals, entertainment, florals, and transportation.
- Anticipate logístical challenges and create contingency plans.
- Ensure planning aligns with venue operational capabilities and standards.

3. Event Day Leadership

- Arrive early to oversee all setup, vendor arrivals, and venue readiness.
- Serve as the primary point of contact for the client, vendors, and in office staff.
- Direct the event timeline in real time, proactively adjusting as needed to ensure smooth flow.
- Lead guest experience management, addressing questions or concerns with professionalism and calm authority.
- Coordinate all teardown activities and confirm the venue is returned to operational standards.




- Arrive early to support venue setup and ensure all venue-provided elements are executed as planned.
- Act as the primary point of contact for venue operations while deferring overall event leadership to the hired planner.
- Support the planner by monitoring timing, flagging potential issues, and assisting with real-time adjustments as requested.
- Assist with guest inquiries related to the venue, escalating broader concerns to the external planner as appropriate.
- Oversee venue teardown responsibilities and confirm the space is reset to venue standards.

4. Collaboration & Alignment

- Partner with Venue Manager to ensure continuity from booking to execution.
- Confirm that all event elements delivered match promises made during sales.
- Flag potential operational or logístical limitations early.
- Contribute to standardization and continuous improvement of processes.

5. Administrative & Team Support

- Maintain accurate and organized client files, timelines, and vendor contracts.
- Develop and refine planning tools, templates, and checklists.
- Participate in team meetings and training to support knowledge-sharing.
- Review vendor schedules and coordinate logistics for upcoming events with the Venue Manager.
- Reset furniture weekly per the approved floor plan with the Venue Manager as needed.
- Help maintain a positive, client-focused team culture.

Typical Weekly Tasks

- Update and maintain planning timelines, floor plans, and vendor coordination documents.
- Communicate with vendors and venue staff to finalize upcoming events.
- Conduct pre-event site walkthroughs and prepare logístical plans.
- Weekly team meetings to review bookings, upcoming events, and planning priorities.
- Review vendor schedules and coordinate logistics for upcoming even

📌 Event Planner (Wellington)
🏢 The BRIGHTHOUSE FARM
📍 Wellington