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Administrative Assistant to the Regional Director : Job ID :

- 247642

Posting status :

- Open

Organization :

- Ministry of the Solicitor General

Division :

- Corrections - Institutional Services

City :

- Sudbury

Position(s) language :

- English

Job term :

- 1 Permanent

Job code :

- UEO009 - Office Administration 09 (Exc)

Salary :

- $28.14 - $32.82 Per hour

Drive efficiency, enable leadership, and help keep regional operations running smoothly!

- Are you a highly organized administrative professional who thrives in a fast-paced and confidential environment? The Ministry of the Solicitor General is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support to the Regional Director and Deputy Regional Director.- If you are someone who enjoys working as part of a collaborative team while providing high-level support to senior leaders, this role offers a meaningful chance to make an impact. About the job : In this dynamic role, you will help ensure the efficient operation of the Regional Office by coordinating priorities, managing sensitive information, and supporting communications with a wide range of internal and external stakeholders.- You will:

- Provide confidential administrative support to the Regional Director and Deputy Regional Director, including managing calendars, scheduling appointments, and coordinating meetings, conferences, and travel arrangements.

- Prepare, format, and process correspondence, reports, submissions, briefing materials, and other sensitive documents while ensuring accuracy, professionalism, and adherence to ministry standards.

- Maintain administrative, electronic,



and confidential records and files in accordance with corporate file management and records retention requirements.

- Monitor incoming correspondence and requests, track response deadlines, and follow up on outstanding items to ensure timely completion of commitments and deliverables.

- Maintain logs of directives and correspondence, process travel expense claims, and provide reception and telephone support as required.

NOTE: This position will require you to work from 159 Cedar Street, Sudbury, Ontario, 5 days a week.

What you bring to the team : Administrative knowledge and skills :

- Knowledge of office administration procedures, practices, and executive support functions.
- Knowledge of records management principles, file maintenance practices, and information management requirements.
- Ability to coordinate calendars, meetings, travel arrangements, and related administrative activities for senior management.
- Ability to monitor correspondence, track deadlines, and support the timely flow of information within a busy office environment.

Communication and interpersonal skills :

- Oral and written communication skills to provide information, respond to inquiries, and interact professionally with ministry staff, senior leaders, external stakeholders, and members of the public.
- Experience preparing, formatting, proofreading, and processing reports, submissions, briefing materials, and other official documentation.




- Interpersonal skills to establish and maintain positive and effective working relationships.
- Demonstrated ability to exercise tact, diplomacy, and discretion when dealing with sensitive, confidential, or contentious situations.

Analytical, problem-solving and organizational skills :

- Ability to analyze information, identify priorities, and respond effectively to emerging issues.
- Problem-solving skills and sound judgement to support decision-making and administrative operations.
- Organizational skills with the ability to manage multiple competing priorities, deadlines, and changing demands.

Computer skills : How we support diversity, inclusion and accessibility : We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.- Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.- Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

What we offer : The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries,

📌 Administrative Assistant to The Regional Director (Greater Sudbury)
🏢 Ministry of the Solicitor General
📍 Greater Sudbury