SE Administrator Role

1 2 Month Contract - Full Time Fixed Term ( 35 hours per week )**

The Families Matter Society of Calgary strives to promote optimal child development and family resilience by helping caregivers learn about early childhood development, by providing concrete supports in times of need; by helping families build robust relationships, and by creating lasting, supportive social networks among families.

We are looking for a passionate and committed professional to join our organization as an Administrator in the Southeast area of Calgary.

JOB PURPOSE : The Administrator position at Families Matter is integral to the smooth and efficient running of daily operations. They provide day-to-day administration services needed for Families Matter. This person furthers the agency vision by connecting clients to services, and respecting the rights, opinions, and confidentiality of the families they serve. They provide a welcome, respectful, and hospitable environment for families to receive education, parenting support and learning opportunities. Part of this role also includes supporting certain accounting tasks as needed, with instruction given by the Operations Supervisor.

QUALIFICATIONS : 2+ years of administrative and customer experience in an o ffice environment (non-profit sector is appreciated ) , including work experience and knowledge in the following areas :

- Front desk reception
- A philosophy of collaboration, teamwork, and cooperation is required as it is necessary to coordinate the involvement of other colleagues on the team and throughout the agency
- Self-motivated with strong self-management ability is essential
- Strong communication skills (oral and written)
- Demonstrate effective and engaging interpersonal skills




- Strong organizational skills with strengths in prioritization and efficiencies
- Ability to think creatively and resolve problems effectively and efficiently
- Enjoy working with people and children

RESPONSIBILITIES :

- Greet, orient, and direct clients and guests
- Completing daily morning and afternoon checklist for maintenance and general upkeep of the space
- Maintain a professional relationship with the building manager and assist the Operations Supervisor as needed with facility related tasks
- Connecting with team members for ordering needed supplies for the Hub and managing the SE inventory of all required supplies (including upkeeping of operations storage areas)
- Conducting regular checks to the Bookings calendar for conflicts and booking rooms for staff members and client visits/meetings
- General administrative tasks as they arise such as (but not limited to): receiving packages, mailings, program support, tidying shared spaces, errands, organization tasks, etc.
- Answer general questions about Families Matter programs and classes and be able to register clients for programming as appropriate
- Recognize and appropriately support and redirect crisis calls accordingly
- Actively participate in regular team meetings and monthly supervisions to contribute to a supportive team environment
- Collaborate with operations team to provide coverage and support as needed
- Provide basic bookkeeping support including data entry and reconciling credit card statements
- All other tasks as assigned by the Society

Salary range : $46,000 - $48,000 per year

Application Deadline :Ma rch 25 th , 202 6**

We appreciate the interest of all applicants ; however, we will only contact those invited for an interview.

📌 Se Administrator (Calgary)
🏢 Families Matter
📍 Calgary