Position Overview

This role is the face and first impression of Fuel Nexus. You will be responsible for creating a welcoming and professional experience for customers, guests, and team members while supporting the day-to-day operations of our downtown Calgary office.

What You'll Do

Reception & Customer Experience

- Welcome clients, guests, and visitors with professionalism and warmth
- Coordinate visitor access and meeting room scheduling
- Support customer communication and follow-up as required
- Help maintain a positive and professional customer experience

Office Operations

- Help maintain a clean, organized, and professional office environment
- Coordinate office supplies, kitchen inventory, and common areas
- Assist with meeting setup and hospitality for clients and guests
- Support office events, team functions, and customer meetings
- Work with vendors and service providers as needed

Administrative Support

- Assist with scheduling, calendar coordination, and travel arrangements
- Prepare documents, presentations, reports, and correspondence
- Maintain records, filing systems, and office databases
- Support leadership and various departments with administrative tasks
- Assist with special projects and company initiatives

What We're Looking For

Required

- Exceptional customer service and interpersonal skills
- Strong communication skills, both written and verbal
- Positive attitude and professional demeanor
- Strong organizational and time-management abilities




- Ability to multitask and prioritize effectively

Preferred

- Previous experience in customer service, reception, administration, or office support
- Experience working in a professional office environment
- Experience coordinating schedules, meetings, or events
- Knowledge of business operations or administration

What Success Looks Like

- Visitors and customers consistently receive an exceptional first impression of Fuel Nexus
- The office operates efficiently and professionally each day
- Administrative tasks are completed accurately and on time
- Team members receive dependable support that helps them be successful
- You continually develop new skills and take on increasing responsibilities

Why Join Fuel Nexus?

- Competitive compensation
- Professional downtown Calgary office environment
- Opportunities for learning, growth, and career advancement
- Exposure to business operations, leadership, and customer relationship management
- Cooperative and supportive team culture
- Explicit pathway toward future Executive Administrative and Office Operations opportunities

If you enjoy helping people, staying organized, creating exceptional & positive experiences, and being part of a growing company, we'd love to hear from you.

Pay: $20.50-$24.00 per hour

Benefits :

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Receptionist/administrative Assistant (Calgary)
🏢 FUEL NEXUS
📍 Calgary