Job Description:

Our client is looking for a detail-oriented Administrative Assistant to join their team in Calgary, Alberta. This role supports daily administrative operations, coordinates client intake activities, and ensures clear, compassionate communication. The ideal candidate is organized, detail-oriented, professional, and able to manage competing priorities while maintaining confidentiality and providing responsive support in a fast-paced environment.

Responsibilities:

- Respond to inquiries professionally, provide accurate information, and assist clients with care and attention to detail.
- Review referral submissions, organize intake documentation, and prepare files for timely processing and distribution.
- Process external referrals accurately and coordinate appropriate follow-up.
- Provide daily administrative support and guidance to staff, students, and volunteers.
- Maintain confidential records and perform data entry, document management, and file organization.
- Coordinate intake workflows, appointments, referrals, and related administrative activities to ensure productive operations.





Requirements:

- Minimum 3 years of administrative support experience.
- Proficiency in Microsoft 365, including Excel and PowerPoint.
- Strong customer service, communication, and interpersonal skills.
- Ability to assist individuals experiencing distress with empathy and professionalism.
- Excellent organizational skills, attention to detail, and ability to manage competing priorities.
- Commitment to confidentiality and responsible handling of sensitive information.
- Experience in social services or a non-profit setting is an asset.

How to Apply:

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05000-(phone hidden)

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

📌 Administrative Assistant (Calgary)
🏢 Robert Half
📍 Calgary