Who are we?

At Canada Welding Supply, we are a leading source for welding equipment, supplies and apparel in Canada. With a wide selection of products from top brands, we cater to the needs of professional welders, hobbyists, and DIY enthusiasts. We pride ourselves on providing exceptional customer service and product education.

We're more than just a supplier - we're a growing team of passionate individuals dedicated to fueling the future of welding in Canada. We value and prioritize customer centricity, innovation, teamwork and respect in our workplace.

If these values resonate with you, keep reading!

About the Role We are seeking a Logistics Operations Specialist to manage the day-to-day execution of inbound supply flow. This role ensures purchase orders move efficiently from purchase confirmation to warehouse receipt through proactive vendor follow-up, shipment coordination, and issue resolution. It ensures alignment between purchase order commitments, shipment execution, and system data, so that operational reality consistently matches what is reflected in the system.

This is a hands-on, execution-focused role that works closely with the Senior Purchasing Specialist, who manages escalations and vendor strategy.

Key ResponsibilitiesPurchase Order Execution & Vendor Communication

- Manage routine vendor communication post-PO placement, including confirmations, ship dates, revised ETAs, and status updates
- Validate order confirmations against PO terms, quantities, pricing references, and delivery instructions
- Proactively ensure a consistent follow of open orders, surfacing risks early, and preventing service level impacts

Expediting & Exception Management





- Proactively expedite at-risk orders and coordinate corrective actions for delays, shortages, or damages
- Communicate ETA changes and operational impacts internally, supporting mitigation plans for critical items
- Track recurring issues and escalate patterns to the Senior Purchasing Specialist for vendor performance management

Inbound Shipping, Customs & Receipt Readiness

- Coordinate inbound shipments with vendors, carriers, brokers, and internal teams from origin through delivery
- Prepare, collect, and validate shipping and customs documentation (commercial invoices, packing lists, bills of lading, Incoterms, etc.)
- Support customs clearance processes and ensure documentation is accurate and submitted on time
- Align inbound shipments with warehouse scheduling and ensure readiness for receiving

Shipment Visibility & Systems Accuracy

- Track inbound shipments and maintain accurate status updates, ETAs, and exception notes in ERP/WMS systems
- Ensure alignment between system data and actual shipment status
- Maintain organized records of shipments, documentation, and vendor communications for visibility and audit purposes
- Support cost-efficient logistics execution by avoiding unnecessary expedited freight, improving coordination, and minimizing delays.

Cross-Functional Coordination

- Collaborate with Purchasing, Inventory, Order Management,



Warehouse, and external partners to ensure smooth inbound flow
- Support outbound or special logistics coordination as needed, while prioritizing inbound operations
- Contribute to process improvements, SOP adherence, and reporting related to inbound logistics performance

Qualifications

- 3-6 years of experience in logistics, supply chain operations, purchasing operations, or inbound transportation coordination
- High level of discipline in maintaining accurate and timely system updates (ERP/WMS) to reflect real-time operational status
- Experience in distribution, wholesale, e-commerce, or a similarly fast-paced operational environment
- Hands-on experience with vendor follow-up, freight coordination, shipment tracking, and issue resolution
- Experience with cross-border shipping and customs processes (Canada/U.S.) is a strong asset
- Post-secondary education in Supply Chain, Business, Operations, or a related field is preferred (or equivalent experience)
- Experience with ERP systems required (NetSuite preferred; SAP, Oracle, Microsoft Dynamics also relevant)
- Exposure to WMS/TMS systems is an asset
- Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
- Effective communication and coordination skills across internal teams and external partners

Pay: $60,000.00-$70,000.00 per year

Benefits :

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- In office parking
- Paid time off
- RRSP match
- Vision care

Work Location: Hybrid remote in Mississauga, ON L5T 1Y1

📌 Logistics Operations Specialist (Mississauga)
🏢 Canada Welding Supply
📍 Mississauga