Job Description

Administrative Assistant to the Manager, Logistics

Health Services – Peel Regional Paramedic Services

Status: Regular Full-Time Hire Range: $62,902.00-70,765 per annum Work Mode: In-Office Location: Fernforest Reporting Station- 1600 Bovaird Drive East, Brampton Hours of Work: 35 hours per week

Are you a highly organized administrative qualified who thrives in a fast-paced environment?

This opportunity offers the chance to support the day-to-day operations of Peel Regional Paramedic Services' Logistics team. Working closely with leadership and staff, you'll play a key role in coordinating meetings, managing communications, maintaining records, and supporting projects that help ensure the efficient delivery of services to the community. If you're detail-oriented, proactive, and enjoy providing high-quality administrative assistance, we'd love to hear from you.

What You'll Do:

Administrative Coordination & Office Support:

- Coordinate meetings, training sessions, and related logistics.
- Prepare and distribute agendas and meeting materials.
- Record meeting minutes and track follow-up actions.
- Manage calendars for designated management staff.
- Monitor and manage the section's general mailbox.
- Prepare, format, and proofread correspondence, reports, presentations, and other documents.
- Receive, review, and distribute incoming correspondence, mail, and documentation.
- Obtain required approvals and route correspondence appropriately.

Records Management & Data Administration:

- Maintain confidential files, records, and information.
- Provide data entry support for various databases and tracking systems.
- Assist with gathering information and documentation from internal and external sources.
- Ensure records are accurate, complete, and up to date.

Financial & Project Support:





- Coordinate business expense claims.
- Provide administrative support for financial processes and documentation.
- Assist with research, data collection, communication activities, and project implementation.
- Support the coordination and communication of project findings.
- Identify opportunities to improve administrative processes and workflows.

Customer Service & Relationship Management:

- Respond to telephone, email, and in-person inquiries.
- Provide exceptional customer service to internal and external contacts.
- Liaise with colleagues, vendors, and community partners.
- Provide back-up administrative support to Division Senior Management, as required.
- Maintain office supply inventory and coordinate replenishment as required.
- Demonstrate a commitment to diversity, equity, inclusion, and belonging through inclusive practices and continuous learning.

What You Bring to the Role:

Education & Experience:

- Graduation from a recognized Administrative Assistant post-secondary program.
- Minimum two (2) years of administrative support experience.
- An equivalent combination of education and experience may be considered.
- Experience supporting a logistics, operations, emergency services, or public sector environment is considered an asset.

Knowledge, Skills & Abilities:

- Excellent organizational, time management, and multitasking skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Experience using Visio is considered an asset.
- Exceptional attention to detail and accuracy.
- Demonstrated ability to manage competing priorities and changing deadlines.
- Strong interpersonal skills with the ability to build effective working relationships.
- Self-motivated with the abili

📌 Administrative Assistant to the Manager, Logistics (Brampton)
🏢 Region of Peel
📍 Brampton