Indirect Procurement and Vendor Coordinator

Do you enjoy coordinating purchases, maintaining thorough vendor follow-ups, and contributing directly to smooth business operations? Benefit from a hybrid work arrangement and join a multisite environment where you will oversee indirect purchasing, requests for quotations, purchase orders, and the administrative follow-up of expenses.

Our client, a growing company in the logistics sector, is looking for an organized, versatile, and solution-oriented skilled. You will play a central role in procuring consumables, supplies, and MRO items, coordinating product and service vendors, and following up on orders, service calls, and invoices.

What is in it for you:

- Salary: 57K-62K per year.
- Permanent, full-time position.
- 40-hour workweek.
- 4 days in the office and 1 day working remotely.
- Position primarily based in Saint-Eustache.
- Occasional travel between the Saint-Eustache and Mirabel sites.
- Reimbursement of work-related travel expenses.
- Comprehensive group insurance after 3 months of service.
- Employee assistance program.
- Access to telemedicine.
- Company-provided cell phone or monthly allowance.
- 3 weeks of vacation.
- 5 paid sick days per year.
- 5 additional unpaid days.
- 1 anniversary day off for each completed year of service.

Responsibilities:

- Purchase indirect materials, consumables, supplies, safety equipment, and MRO items required to support operations across multiple sites.
- Gather and assess internal team requirements to determine the products or services needed and prioritize requests.
- Identify and evaluate new vendors based on operational requirements.
- Request and compare quotations based on pricing, lead times, quality, payment terms, and service levels.
- Participate in discussions and negotiations regarding pricing, purchasing terms, service response times, and service agreements.
- Create purchase orders in QuickBooks Online and provide vendors with the information required to deliver goods or perform services.
- Follow up on purchase orders, confirmations, deliveries, lead times, and vendor commitments.
- Monitor supply levels and contribute to the implementation of simple and effective replenishment methods, including Kanban when appropriate.
- Maintain accurate and up-to-date information regarding vendors, quotations, contracts, service agreements, purchase orders, and completed purchases.
- Gradually build and maintain a structured network of reliable vendors across various categories of goods and services.
- Identify alternate vendors to support operational continuity and reduce delays when urgent needs arise.
- Coordinate maintenance service requests with external vendors, including requests for quotations, purchase orders, scheduling, and follow-ups.
- Schedule and coordinate vendor and technician visits to the various sites when required.
- Coordinate vendors involved in periodic inspections, equipment servicing, facility requirements,



and occupational health and safety activities.
- Follow up with vendors and internal teams until goods are delivered, services are completed, or requests are fully closed.
- Work closely with teams across the various sites to understand their needs, resolve order-related issues, and maintain a strong level of internal service.
- Provide Accounting with purchase orders, quotations, invoices, and supporting documentation required to process purchases and expenses.
- Verify consistency between approved quotations, purchase orders, goods or services received, and vendor invoices.
- Work with the Accounting Technician to resolve discrepancies involving purchase orders, invoices, and supporting documentation.
- Apply general accounting principles required for the proper processing of purchases, expenses, vendors, and cost centres.
- Use QuickBooks Online for purchasing and purchase order responsibilities, without being responsible for specialized accounting functions.
- Assist with expense tracking and prepare information required for departmental analyses.
- Compile and organize data regarding purchases, vendors, lead times, costs, and service levels.
- Prepare and maintain tracking tools for open purchase orders, expenses, deadlines, and items requiring follow-up.
- Ensure the accuracy, quality, and consistency of information entered into departmental tools and reports.
- Contribute to the improvement and standardization of processes related to purchasing, vendor management, purchase orders, and invoice follow-up.
- Recommend practical ways to better organize or automate certain administrative activities.
- Use and contribute to the improvement of departmental tools, including Excel, SharePoint, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team.
- Document work methods and contribute to the development and updating of departmental procedures.
- Travel occasionally between the Saint-Eustache and Mirabel sites to meet with internal teams, receive vendors, or coordinate service activities.

What you will need to succeed:

Required qualifications

- College diploma in business administration, accounting, operations management, logistics, procurement, or another relevant field, or an equivalent combination of education and experience.
- Approximately two to four years of relevant experience in purchasing, procurement, indirect or MRO purchasing, operations administration, or a comparable role.
- Experience identifying vendors, requesting quotations, comparing proposals, and following up on orders.
- Experience creating and monitoring purchase orders.




- Good understanding of the vendor cycle, including purchases, invoices, supporting documentation, expenses, and cost centres.
- Ability to identify and resolve discrepancies between quotations, purchase orders, goods or services received, and invoices.
- General understanding of accounting principles, without requiring specialized accounting expertise.
- Good command of Microsoft Excel and Microsoft 365.
- Strong computer skills and an interest in improving processes and work methods.
- Ability to manage multiple requests, orders, and follow-ups simultaneously in an operational environment.
- Ability to travel occasionally between the Saint-Eustache and Mirabel sites.
- Fluency in French and functional English to communicate with certain vendors and business partners.

Preferred qualifications

- Experience with QuickBooks Online or another accounting software or ERP system.
- Experience purchasing indirect materials, MRO items, consumables, safety equipment, or external services.
- Experience in an industrial, manufacturing, logistics, or multisite environment.
- Experience coordinating maintenance or technical service vendors.
- Knowledge of Power Apps, Power Automate, SharePoint, Microsoft Lists, Power Query, or comparable tools.
- Experience working in a growing organization where processes, procedures, and tools need to be developed or improved.
- Knowledge of basic replenishment and supply management methods, including Kanban.
- General knowledge of service agreements, periodic inspections, or occupational health and safety requirements.

Soft skills

- Robust organizational skills, attention to detail, and excellent follow-up abilities.
- Negotiation skills and the ability to compare costs, timelines, terms, and service quality.
- Ability to prioritize and manage multiple requests simultaneously.
- Autonomy, initiative, and the ability to manage a file through to completion.
- Resourcefulness and a solution-oriented mindset.
- Commitment to accuracy and close attention to data and documentation quality.
- Strong internal customer service orientation and an understanding of operational team requirements.
- Ability to communicate effectively with vendors, operational teams, and internal departments.
- Ability to organize information, document processes, and recommend realistic improvements.
- Technological curiosity and the ability to learn new tools and systems.
- Versatility and adaptability in an environment where requests and priorities may change quickly.
- Team-oriented approach and the ability to collaborate with Operations, Finance, Information Technology, and external vendors.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.

📌 Coordonnateur(trice) – Achats indirects et fournisseurs (Saint-Eustache)
🏢 Recrute Action
📍 Saint-Eustache