Research Contracts Administrator (Internal Posting)

Position Title Research Contracts Administrator (Internal Posting)

Research Project

Department/Unit

Department/Unit Research Services

Location

Posting Number

Posting Number S354-26

Employee Group

Employee Group DPMG

Position Type

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Employment Type Full Time

Full time Equivalency (FTE)

Full-time Equivalency (FTE) 1.0

Salary $63,337 – $84,730 per annum, based on 35 hours per week

Classification

Classification ADM-05

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie University, under the leadership of the Vice-President Research & Innovation, administers over $270M annually in research funding. Reporting to the Research Grants Facilitator and Contracts Supervisor, the Research Contracts Administrator is responsible for facilitating research contracts, grant agreements, amendments and contribution agreements from the Grants and Contracts unit at the Office of Research Services.

Key Responsibilities

- Reviews non-legal terms of grant agreements, amendments, contribution agreements and contracts prior to sending through to Research and Innovation Legal.
- Gathers necessary supporting documents for files not reviewed at the pre-award stage, e.g.,



Investigator Checklist, funding guidelines, budget, scope of work, PI eligibility, etc.
- In consultation with an Associate Legal Counsel, reviews collaborative research agreements between researchers, funding agencies and collaborating institutions, including tracking progress and trouble-shooting agreements and amendments in progress.
- Supports the tracking and reporting on research projects and their results. Notifies researchers of reporting requirements, reviews reports and advises the Manager of any issues or outstanding documentation.
- Supports internal programs by working with the Grants and Contracts team. This includes assisting with preparing application guidelines and forms, reviewing applications, and responding to questions regarding internal funding programs from the Dalhousie research community.
- Provides financial administration support for funding opportunities. Keeps current on granting agency financial guidelines.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

- Undergraduate degree required in a related field, plus approximately five years’ related experience, in a research or contract administration or related environment (or equivalent combination of training and experience).
- Above average communication skills with the ability to communicate professionally in person and by e‑mail.
- Excellent judgment, strong organizational, time management and problem‑solving skills.
- Tact, sensitivity and diplomacy, and well‑developed interpersonal skills are essential for dealing with researchers and various stakeholders.
- Proficient technological skills in word processing, financial spreadsheets, e‑mail, database management, and electronic file transfer.

Assets

- Financial management and/or reporting experience.
- Knowledge of the research funding environment including funding programs, research funding agencies and pract

📌 Research Contracts Administrator (Halifax Regional Municipality)
🏢 Dalhousie University
📍 Halifax Regional Municipality