Administrative Assistant Salary &

Benefits:
$50-65k, Position Status: Current vacancy

Location:
Our client is a long‑established Ottawa property management provider delivers full‑service support for condominium corporations, residential buildings, and commercial properties. Known for its emphasis on transparency, professional integrity, and proactive communication, the organization offers reliable operational oversight, maintenance coordination, and administrative management. Its approach is rooted in trust and responsiveness, ensuring that boards, owners, and residents receive consistent, high‑quality stewardship of their properties. As the Administrative Assistant supporting the Property Manager for their condominium community, you play a central role in ensuring an exceptional living experience for residents. This position blends high‑touch resident service with organized, detail‑driven administrative support, requiring someone who is polished, proactive, and comfortable coordinating with homeowners, tradespeople, and subcontractors. You help keep daily operations running smoothly through effective scheduling, clear communication, and a warm, solutions‑focused approach. Resident & Client Service Serve as a welcoming, professional point of contact for homeowners, residents, visitors, and vendors. Support daily building operations including access requests, deliveries, and coordination of resident appointments. Foster positive relationships with residents and uphold a service culture aligned with a well‑managed,



high‑end condominium workplace. Administrative & Scheduling Support Manage scheduling for maintenance work, contractor visits, inspections, and recurring building services. Coordinate with tradespeople and subcontractors to ensure timely arrival, clear scope of work, and proper follow‑up. Maintain organized records, logs, service requests, and documentation to support efficient property management. Prepare notices, communications, and updates for residents, ensuring information is explicit, accurate, and professionally presented. Assist the Property Manager with monitoring common areas and reporting maintenance needs or safety concerns. Track ongoing work orders and ensure issues are escalated or resolved appropriately. Support building upkeep by liaising with contractors, cleaners, and maintenance personnel. Contribute to maintaining the building’s overall presentation by ensuring operations run smoothly and standards remain high. The ideal candidate is an organized, polished administrative professional who excels at communication, coordination, and relationship‑building. Experience supporting property management, facilities operations, or a residential community environment. Strong scheduling and coordination skills, especially with contractors or service providers. Proven success managing resident or client interactions with professionalism, clarity, and tact AI may be used to support certain administrative aspects of our recruitment process.

📌 Administrative Assistants-Temp-Legal (Ottawa)
🏢 Recruiting In Motion - Eastern Ontario
📍 Ottawa