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Averton is an experienced, award winning homebuilder, community developer and construction management company. We are looking for a Bookkeeper and Office Administrator to join our accounting team at our Vaughan head office.

This role has two parts. The main part is bookkeeping: you keep the accounting records accurate, current and organized. The second part is office administration: you run the front desk, support new and departing employees, and keep the office working.

Full time, in person at our Vaughan office, Monday to Friday, 8:30 a.m. to 5:00 p.m.

Bookkeeping and accounting

- Complete bank and balance sheet reconciliations. Find the cause of each difference and prepare corrections for review.
- Support month end close with schedules, reconciliations and organized supporting documents.
- Keep intercompany and project accounting records accurate for multiple entities and projects.
- Process supplier and subcontractor invoices. Check the supporting documents and approvals, and code each cost to the correct entity, project and account.
- Find missing approvals, duplicate charges and unusual transactions before payment. Resolve them with internal teams and vendors.
- Prepare payment batches for review and approval. Keep vendor records current and answer routine payment questions.
- Record receipts and other transactions. Keep accounts receivable records current and follow up on outstanding balances.
- Support expense processing and tax filing work when assigned.
- Keep procedures current. Report problems early, with a proposed next step.

Front desk and office administration

- Cover the front desk. Greet visitors, answer and direct calls, receive deliveries and help with routine office requests.
- Coordinate administrative onboarding and offboarding. Collect forms, arrange approved equipment and account setup, prepare workspaces and track completion with the hiring manager.




- Set up workstations and help with routine software and equipment problems. Send problems you cannot fix to our external IT provider.
- Prepare routine correspondence, maintain files and help the accounting team track recurring deadlines.
- Support company events, meetings and team initiatives.

What you bring

- 5 or more years of bookkeeping or accounting experience, including reconciliations and month end support.
- A diploma or certificate in accounting or bookkeeping, or equal practical experience. A CPA designation is not required.
- Experience in construction, real estate, project costing or multiple entities is an asset.
- Experience with Constellation Homebuilder Newstar is an asset.
- Strong Excel skills and comfort with accounting software and electronic document systems.
- Strong attention to detail and discretion. You handle financial and employee information in confidence.
- A professional and friendly manner at the front desk and on the phone.

How the role works

- You work closely with the accounting team, project managers, estimating and construction staff.
- You prepare and process transactions within set procedures. Payment release, banking changes, material adjustments and accounting policy decisions stay with designated approvers.

What success looks like

- Invoices and transactions are accurate and on time.
- Reconciliations and close tasks are complete by the deadline, with each difference explained.
- Records are easy to find and approvals are complete.
- New employees have their forms, workspace and equipment ready on day one.
- The front desk and office requests are handled reliably.
- Problems are reported early and avoidable errors are rare.

Why join Averton

- Competitive base salary
- Extended health benefits
- Employee Assistance Program
- 2 weeks vacation to start
- RRSP matching

You join a team that values strong relationships, innovation and quality, with real opportunity to grow.

Averton is an equal opportunit

📌 Bookkeeper and Office Administrator (Vaughan)
🏢 Averton
📍 Vaughan