Education Level 2-year Community College diploma in Medical Office Administration or related field Career Level Requires 3 years of relevant experience Title: Medical Secretary (II) Unit/Project Description: The Department of Surgery is seeking a Medical Secretary II to support an academic Thoracic Surgeon at St. Joseph's Healthcare Hamilton at the The division of thoracic surgery at McMaster University has grown to consist of four full-time geographic faculty members. Healthcare, the division provides Hamilton and surrounding communities with specialty care for diseases of the lung, esophagus and mediastinum. train thoracic surgeons to practice thoracic surgery in Canada. The division continues to enjoy close relationships with other groups and institutions both within and outside the hospital, including the Firestone Institute for Respiratory Health (FIRH), Juravinski Cancer Centre, Father Sean O'Sullivan Research Centre (FSORC) and the Ontario Cancer Treatment and Research Foundation. About the Department of Surgery Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible. We are a Department with 11 surgical divisions and Royal College residency training programs; a creative mindset and powered by our people. Transformation through innovation & entrepreneurship About McMaster University At McMaster University, our people are our most valuable asset. employers in the Hamilton/Niagara region and has been recognized as one of Canada's Top Diversity employers. Working at McMaster University brings a robust total rewards package, which is more than just a salary. Employer Paid benefits including Extended Health, Dental,



Emergency Out-of-Country Travel Coverage & Basic Life Insurance; Pension Plan Options & Post-Retirement Perks; Training, coaching and professional development opportunities; Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning; Progressive paid annual vacation plan Please see Total Rewards Overview for Unifor, Local 5555, Unit 1 for more Information. Job Summary: The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting. Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds. Schedule patient medical appointments and procedures. Coordinate calendars, arrange meetings, book rooms and make travel arrangements. Resolve scheduling and calendar issues, complaints, and conflicts. Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts. Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries. Greet visitors, answer or redirect general inquiries in person,



by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures. Ensure patients understand all instructions given to them for tests and medical procedures. Facilitate the collection of signatures required on grant applications and agreements. Conduct database, literature and web searches to locate and retrieve documents and articles. Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly. Update and maintain information in a variety of databases. Handle sensitive material in accordance with established policies and procedures. Monitor and order office supplies. Remain current with relevant medical terminology. 2-year Community College diploma in Medical Office Administration or related field. ~ Assets Proficient understanding and use of current medical terminology Experience with electronic medical records (EMR) systems such as Dovetale, EPIC, and Accuro. Customer service skills and a patient, empathetic attitude. Strong interpersonal and communication skills, with ability to communicate professionally with hospital staff, patients and families Strong computer skills, including full working knowledge of Microsoft Office tools, scheduling virtual visits/meetings using Zoom and Teams platforms. Previous surgical/medicine/hospital work experience, with surgical oncology experience preferred Position requires to be working on-site in a hospital setting. Employment Equity Statement McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens o

📌 Medical Administrator (Canada)
🏢 McMaster University
📍 Canada