Job (Calgary): Admin & Marketing Coordinator – Quest Theatre

Quest Theatre is searching for a full time arts administrator & marketer to join our small team in 2021. The successful candidate will support many aspects of the organization, particularly in the areas of:

- Customer Service
- Administration, documentation & research
- Event Planning and Execution

JOB DESCRIPTION

- Customer Service
- Managing incoming and outgoing communications for the organisation
- Maintaining relationships with key patrons & stakeholders

- Administrative tasks as required to support Director of Business Operations, Artistic Director, Program Coordinators, Board and other team members. Tasks may include:

- Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being the primary user of our customer relationship management system and maintaining confidential and statistical records for all activities.
- Maintain an orderly archive and filing system
- Support statistical and financial reporting requirements of the organisation
- Provide administrative support for programming as required
- Coordinate team meetings and training activities as required
- Manage Quest Theatre’s fleet of vehicles
- Problem solve, research solutions and make recommendations on areas of need for the organisation

- Manage Quest Theatre’s various marketing messages and channels such as phone and direct mail campaigns, advertising, networking, conferences and events.
- Manage Quest Theatre’s online strategy including website, email marketing, social media, online event postings/listings, SEO and traffic analysis.
- Grow Quest Theatre’s database, increase sales and registrations and brand awareness Contribute to PR activities such as news releases, press conferences, media interviews and broadcasts
- Event Participation & Planning for various events through the season

- Attend events and meetings on behalf of Quest Theatre




- Assist in the planning and execution of Quest Theatre events

- Find and gather in‑kind donations
- Research potential grants, donors, funders and sponsors
- Assist in the creation of sponsorship and donor packages and reports
- Individual donor campaign planning and execution
- Ensure that supporters are recognised in accordance with agreements and thanked when appropriate
- Identify tasks and projects for Quest Theatre interns and volunteers
- Train, delegate, mentor and supervise interns
- Keep the website and Propellus/Volunteer Connect up to date with current volunteer opportunities.
- Maintain volunteer database to have ready access to volunteers as needed
- Volunteer communications

- Sending information about upcoming volunteer opportunities
- Scheduling volunteers
- Providing information and training to volunteers
- Thanking volunteers

The ideal candidate…

You are an extremely organised, well connected, theatre loving, tech savvy gogetter who isn’t afraid to jump in and move our organisation forward. Your attitude in this time of uncertainty is to embrace the chaos and look for possibilities and opportunities, all with an eye to advancing Quest’s mission and being strategic. You can problem solve like nobody’s business, whip up a whimsical and intelligent Instagram story and know all the hashtags to drive engagement and reach. An arts administration nerd at heart with a head for numbers, you have the training and/or experience to show it. You have a post secondary education or equivalent experience (which may include volunteering) in administration/business, marketing, fundraising, event planning, volunteer and/or stage management. Experience with Microsoft Office is a must and familiarity with Microsoft Teams, Zoom, Google Classroom, Canva & Theatre Manager would be advantageous. You are a team player, a clear communicator and a people person who loves to network. You are committed to ensuring that our organisation embraces its value statements, is sustainable and grounded in ongoing work in the areas of equity, diversity, in

📌 Job (Calgary): Admin & Marketing Coordinator – Quest Theatre
🏢 Theatre Alberta
📍 Calgary