Description
The Department of Paediatric in the Cumming School of Medicine invites applications for a Project Lead. This Full-time Fixed Termposition is for approximately 12 months (based on length of grant funding), with the possibility of extension.
Reporting to the Research Program Manager and Principal Investigator, this position provides senior-level, independent coordination and technical leadership for large, multi-site, pan Canadian pediatric clinical trials. The role manages complex project operations, financial tracking, regulatory compliance, performance monitoring, and national partner coordination across multiple hospital sites. The incumbent works with a high degree of autonomy in planning and executing work, resolving issues, and advising program leadership. The position operates in a complex research, regulatory, and stakeholder environment with fluctuating workloads, tight reporting timelines, and high expectations for accuracy, compliance, and accountability.
Please note location of work is in office at Alberta Children's Hospital.
Summary of Key Responsibilities (job functions include but are not limited to):
Project & Operational Coordination
Lead day-to-day coordination of complex national pediatric emergency research, including design and implementation and understanding of data output
Develop, document, and maintain project procedures, workflows, and operational standards to support consistent implementation across sites
Coordinate activities with internal teams, external hospital sites, contractors, and national partners
Act as a key point of contact for inquiries from participating sites and stakeholders
Identify operational risks, issues, and interdependencies; propose and implement mitigation strategies in consultation with project leadership




Monitor project progress against milestones and performance indicators and prepare regular status updates
Project Planning & Implementation
Contribute expert input to project scoping, work plans, timelines, deliverables, and resource requirements
Independently manage assigned projects within the broader research program
Coordinate site onboarding, monitoring activities, and documentation to ensure project consistency and quality
Oversee and ensure data collection, documentation, and reporting processes align with approved protocols, ethics approvals, and regulatory standards
Participate in analysis of project data and metrics to support continuous quality improvement
Financial Management
Develop, track, and reconcile multi-year budgets in collaboration with the Principal Investigator
Monitor expenditures and variances; prepare financial forecasts and recommendations
Prepare detailed financial reports, data summaries, and justifications required by granting agencies and other funders
Support financial management activities, including budget and contract amendments, reporting, and audit readiness
Stakeholder Engagement & Communication
Prepare high-quality written materials, including reports, procedural documents, briefings, presentations, and correspondence
Coordinate meetings, agendas, and follow-up actions with committees, collaborators, and partners




Facilitate effective communication between the University, participating sites, and funding agencies
Build and maintain strong working relationships with internal and external stakeholders to support program success
Advisory & Technical Expertise
Serve as a subject-matter resource on project operations, workflows, data collection standards, and reporting requirements
Provide expert advice to leadership and collaborators on project improvements, efficiencies, and compliance considerations
Support change management and implementation of new processes, tools, or requirements
Scope & Decision-Making
Works independently within established objectives and policies
Exercises judgment in operational planning, issue resolution, prioritization, and recommendations
Escalates strategic, financial, or policy decisions to program leadership as appropriate
Involved in day-to-day supervision, mentoring, monitoring, planning, and organizing research activities of initiative personnel
Qualifications / Requirements:
Undergraduate degree in science or health-related discipline required
Graduate training preferred (combination of education and experience will be considered)
5-10 years experience in clinical research, or large-scale health initiatives
Experience with standard data management and quality assurance (QA) practices, and statistical analyses
Demonstrated experience managing complex, multi-site research
Experience with EMR systems (e.g., Connect Care/Epic)
Experience working with pharmaceuticals in a clinical trial setting
Experience managing large datasets and producing metrics for reporting and tracking
Experience with grant-funded programs and reporting requirements
F

📌 Project Lead (Calgary)
🏢 University of Calgary
📍 Calgary