ROLE PURPOSE

The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the properties, both owned and leased by Connective, within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best serve our clients and support our staff. They will perform a variety of administrative tasks to support our Infrastructure team.

STATUS

Exempt.

HOURS

- Monday to Friday: 0800 - 1600

REPORTING AND WORKING RELATIONSHIPS

- Reports and is accountable to the Maintenance and Asset Manager in their region.
- Participates as a member of the Connective Administrative Support Team.
- Liaises with staff, external contractors, government agencies, and members of the community as required.

KEY ACCOUNTABILITIES

Building Maintenance

- Fosters effective relationships between program staff and external contractors.
- Under the general guidance of the Program Manager and Maintenance and Asset Manager assumes a primary role in making sure necessary repairs are completed, including coordinating external contractors to perform repairs
- Liaises with contractors to ensure the quality and timeliness of the repairs.
- Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed
- Monitors maintenance and housekeeping supplies.
- Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues
- Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties
- Assists with and/or conducts inspections of resident spaces

- Follows all relevant Connective policies, procedures, and guidelines
- Participates in continuous proactive initiatives by identifying opportunities for improvement in costs, quality, customer service, and assets.

Administration





- Prepares monthly reporting by collecting and organizing relevant stats or data.
- Assist the Infrastructure team in coding and submitting invoices.
- Track and record maintenance requests and maintenance work performed in our management system.
- Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested
- Enter and update resident information in property management system

WORKING CONDITIONS

- Function independently with the general guidance of the Maintenance and Asset Manager
- Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence
- May be exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury
- Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules

EXPERIENCE AND SKILLS

- Grade 12 level education and/or equivalent with two-years related experience
- Experience in performing maintenance, and repairs
- Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff
- Ability to manage time efficiently, with a high level of accuracy, and attention to detail
- Ability to establish and maintain effective and professional working relationships with contractors
- Strong communication skills (listening, verbal, and written)

REQUIREMENTS

- Ability to successfully complete a Vulnerable Persons Criminal Records Check
- Ability to successfully pass a reference check
- Flexibilty to travel within region
- Valid driver’s license

COMPENSATION

Annual Salary will start at $51,000 up to $57,300 based on experience and qualifications. This role will also be eligible for Connective's comprehensive Perks Package.

📌 FT - Maintenance and Administrative Coordinator - 150 Ontario Supportive Housing (Prince George)
🏢 Connective Support Society
📍 Prince George