The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, cutting-edge thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Located in downtown Toronto and part of the University of Toronto, one of the world’s top research universities, this department is an ideal place to work, research, and make a lasting impression in the field. Applying established standards when administering academic search activities Following administrative rules and procedural instructions Coordinating meeting schedules, agendas, materials, minutes and follow‑up items for the Chair and departmental committees Collecting and organizing documentation for tenure, promotion, PTR and related faculty review processes, and distributing materials to authorized committee members Preparing draft statistical reports and summaries from data collected Drafting, editing and proofreading correspondence, reports, committee documentation and other departmental communications Coordinating departmental events, including timelines, invitations and event communications, speaker and service‑provider arrangements, venues, catering, audiovisual requirements and event‑day logistics Providing non‑supervisory guidance to faculty,



staff and committee members on established administrative procedures and documentation requirements Minimum three years of recent and related administrative and executive assistance experience, preferably in an academic or research‑intensive institution. Experience providing administrative support to senior leadership and handling complex, sensitive or confidential administrative matters. Experience supporting academic HR processes, such as faculty recruitment, tenure and promotion reviews, PTR or related faculty appointment and review activities. Experience coordinating committee meetings, preparing meeting materials, taking minutes and following up on action items. Experience coordinating academic or departmental events and related communications, including invitations, venue bookings, catering, audiovisual requirements and speaker arrangements. Ability to apply established policies, procedures and administrative requirements. Demonstrated proficiency in computer applications, including email communication, web‑based tools, internet applications and the Microsoft Office Suite. Excellent oral and written communication skills, including drafting, editing and proofreading professional correspondence, reports and other administrative documents. Strong customer service orientation and professionalism, with the ability to build positive working relationships and provide responsive, tactful support to senior administrators, faculty, staff,



students and external stakeholders. Schedule: Full‑Time Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Administrative / Managerial Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as requi

📌 Executive Assistant (Toronto)
🏢 University of Toronto
📍 Toronto