Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.

Career Contacts is hiring on behalf of our client, a non-profit organization dedicated to developing safe, inclusive, and supportive housing across the Lower Mainland. They have an immediate opening for a Payroll & Benefits Specialist in their Vancouver office.

The ideal candidate will be detail-oriented, adaptable, and motivated, with strong experience in full-cycle payroll administration, benefits coordination, and working in a unionized environment. This individual will play an important role in ensuring accurate and timely payroll processing, maintaining compliance, and supporting the organization's continued growth.

This is a fully on-site position, reporting to the Senior Finance Officer.

Start Date: Immediately

Hours: Monday – Friday, 9:00 AM – 5:00 PM

Job Type: Full time, permanent

Salary: $72,000 – $82,000 per year

Location: Downtown Vancouver, BC

They Offer:

- Opportunity for professional growth and mentorship
- Internal growth and mobility opportunities
- Convenient downtown Vancouver location, accessible by public transit
- Opportunity to contribute to a purpose-driven, non-profit organization making a meaningful impact in the community

Responsibilities:

- Accurately and efficiently process biweekly payroll, including meeting payroll deadlines, responding to employee inquiries, updating and verifying payroll information, managing employee status changes, processing terminations, and making manual adjustments as needed
- Prepare and issue T4s at year-end, ensuring accuracy and compliance with applicable regulations
- Collaborate closely with the HR department to prepare payroll and benefits reports for external stakeholders, including unions and benefits providers




- Coordinate with pension plan providers to ensure accurate administration and compliance with applicable requirements
- Track employee eligibility for group benefits and pension plans, including coordinating employee enrollments, changes, and terminations as required
- Review and verify employee timesheets for accuracy and alignment with established work schedules and applicable collective agreements
- Prepare and issue Records of Employment (ROEs) and monitor interruptions in employee earnings
- Ensure payroll practices comply with applicable legislation, collective agreements, organizational policies, and payroll best practices, while staying informed of regulatory changes
- Maintain accurate and confidential payroll and benefits records, ensuring employee information is appropriately documented and updated
- Perform ad hoc duties to support the accounting and finance departments, including accounts payable and rent reconciliations, as required

Requirements:

- Undergraduate degree or diploma in Payroll, Accounting, Finance, or an equivalent combination of education and relevant experience
- Minimum of 3 years of progressive experience in full-cycle payroll administration
- Payroll Compliance Professional (PCP) designation through the National Payroll Institute is required
- Strong preference for candidates with experience processing payroll in a unionized environment
- Strong preference for experience using Payworks payroll software
- Valuable understanding of collective agreements and their application to payroll administration
- Knowledge of the Municipal Pension Plan and group benefits administration




- Strong understanding of payroll legislation, statutory deductions, reporting requirements, and compliance obligations
- Proficiency in Microsoft Office (particularly Excel, Outlook, and Word), Google Workspace, and Adobe PDF
- Excellent written and verbal communication skills, with the ability to respond professionally to employee inquiries and collaborate with internal and external stakeholders
- Strong organizational skills and attention to detail, with the ability to manage competing priorities, meet deadlines, and maintain accurate records
- Excellent interpersonal skills and the ability to develop and maintain positive working relationships
- Demonstrated ability to exercise sound judgment, discretion, and confidentiality when handling sensitive employee and payroll information
- Adaptable, flexible, and proactive, with a willingness to take initiative and support changing organizational needs
- Self-motivated with a positive attitude and the ability to work effectively both independently and as part of a team

Application Process

Please submit your resume in a Word document and let us know why you are the right fit for this role.

Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.

We look forward to hearing from you!

Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or qualified information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.

Pay: $72,000.00-$82,000.00 per year

Experience:

- unionized environment: 1 year (required)
- Payroll: 3 years (required)

Licence/Certification:

- PCP Certification (required)

Work Location: In person

📌 Payroll & Benefits Specialist (Vancouver)
🏢 Career Contacts
📍 Vancouver