Job Responsibility:

Are you a detail-oriented individual who demonstrates initiative and is committed to providing exceptional client service? If so, then consider this exciting chance to lead the administrative and coordination needs of Cassar CPA.

About Cassar CPA

We are a small business that provides year-round accounting services to other small businesses. We tackle their day-to-day needs and big picture strategy. We're a small tight-knit team that prides itself on getting to know our clients so we can better understand how to help them.

About the Role

In this role, you will:

- Coordinate administrative activities for the Firm, including general office management, human resources, sales, marketing and information technology (IT);
- Assist the Firm owner with general e-mail and calendar management;
- Regularly communicate with clients and staff via phone, e-mail, Zoho, and Karbon to ensure that deliverables are completed within specified timeframes;
- Manage our Karbon firm management platform, including the client onboarding process, creating work items, adjusting existing work items, and updating templates;
- Prepare monthly newsletters, tax updates and other materials for distribution via e-mail using Keap CRM and LinkedIn; and
- Review, recommend and implement new and revised administrative procedures.

What You Bring to the Team

The successful applicant will be strong in both communication and technical tasks. In your application please outline your strengths in the following key areas:

- You have knowledge of administrative procedures,



practices and processes in the areas of human resources, records management and correspondence tracking.
- You have excellent oral and written communication skills to respond to inquiries, prepare correspondence and reports. You can provide exceptional service to a variety of clients and liaise with staff and clients to coordinate activities.
- You have excellent organizational and planning skills to coordinate and prioritize work. You can ensure that a range of administrative procedures and practices are followed, and deadlines are met.
- You can manage and prioritize work to ensure deadlines are met and identify administrative issues, determine options and make recommendations to resolve problems.
- You demonstrate strong knowledge of word processing, spreadsheet and presentation software and can learn new systems.

How to Apply

If this opportunity sounds like it was meant for you, we would love to hear from you! Please send us a cover letter and resume outlining how your strengths align with the requirements above and we will be in touch with candidates that we would like to connect with for an interview.

Job Types: Part-time, Permanent

Pay: $22.00-$28.00 per hour

Expected hours: 20 per week

Benefits:

- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you able to work in-person at our Oakville location 1-3 days per week, and remotely for the remaining 2-4 days per week?
- Are you able to work 9:00AM to 1:00PM from Monday to Friday?

Work Location: Hybrid remote in Oakville, ON L6J 3G5

📌 Administrative and Operations Coordinator (Oakville)
🏢 Cassar CPA Professional
📍 Oakville