Job Responsibility:

Job Overview We are seeking a detail-oriented and proactive Quality Assurance Administrator to join our dynamic team. The QA Administrator plays a very important role in managing and maintaining QA/Production records and files. The ideal candidate will will be responsible for managing/organizing and reviewing quality assurance documentation including daily QA records, sanitation records, production batch records, and other admin/finance records for both .

Responsibilities:

- Collect all production batch records from the floor and organize and review them and have them ready for the QA Coordinator/Manager for review and approval.
- Scan and upload COA's/product spec sheets and any other essential Supplier documents/certificates into designated share drives and QMS System.
- Issuance, review and filing of production batch records and forms.
- Enter, update and maintain excel spreadsheets with test result data and other data as instructed by the Manager.
- Preparing/collecting and submitting samples to be sent for testing to third party labs in coordination by working closely with Quality assurance and Production Teams.
- Ensure all incoming COA's and Product Spec Sheets are reviewed, filed and uploaded to the QMS system.
- Maintain and organize the record closets and library to ensure compliance with company policies and regulatory standards.
- Archive records as per the Company's document retention schedules and policies.
- Conduct regular audits of records to ensure accuracy and completeness.
- Collaborate with Quality Assurance, Production,



and Compliance teams to ensure documentation is current and accessible.
- Support other sister sites with QA administrative support as required.
- Pick and prepare orders for shipping staff as required.
- Support shipping operations to ensure that shipments are prepared on time with the correct paperwork and are ready for loading.

Qualifications :

- Strong organizational and time-management skills.
- Proficiency in Microsoft Excel, share point/one-drive and Outlook.
- High attention to detail and commitment to accuracy.
- Familiarity with Certificate of Analysis, Product Batch Records, QC Testing Data, and Product Spec Sheets is an asset.
- Exposure to technical language in GMP/Food Safety systems and quality assurance is an asset.
- Excellent communication skills and the ability to work collaboratively with co workers and to communicate effectively with Managers and Supervisors.
- 1-3 Years in a similar role, such as document management, records coordination, or administrative support

Please reply to this posting in confidence with a current resume.

Job Types: Full time, Permanent

Pay: $22.00-$24.00 per hour

Additional pay:

- Overtime pay

Benefits:

- Dental care
- Extended health care
- Life insurance
- Store discount
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Abbotsford, BC: reliably commute or plan to relocate before starting work (preferred)

Experience:

- Document management: 1 year (preferred)

Work Location: In person

📌 QA Administrator (Abbotsford)
🏢 Birchwood Dairy
📍 Abbotsford