Job Responsibility:

RECORDS MANAGEMENT ADMINISTRATOR (Calgary)

Requisition #: R25-3317 (GOAPRDJP00000606)

Location: Calgary, AB (Onsite, 5 days a week)

Engagement Type: Contract

Number of Resources required: 2

Rate (CAD): Up to $35 per hour / Commensurate with related experience and market competitiveness

Term: 06-23 to 07-31 with 6 month extension available (up to 7-month contract)

Hours per day: 7.25

Security Screening: Standard (Criminal Record Check)

Submission Deadline/Closing Date: March 29 (9:00 AM Mountain Time)

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Tri-global Solutions Group Inc. is seeking two (2) Records Management Administrators (Calgary) to join our talented Service Delivery team at Ministry of Jobs, Economy and Trade (Government of Alberta).

WORK MODEL: The successful contractor(s) will be working onsite at the Elveden Centre, Guinness House - 727 7 Avenue SW, Calgary, AB. Applicants must be authorized to work in Canada to apply (Canadian Citizen or Permanent Resident). Standard Hours of work are 08:15 - 16:30 with a 1 hour lunch break Alberta time, Monday through Friday excluding holidays.

Please review the project overview and requirements below. If you meet the requirements and are interested in submitting for this role, please reply to this job posting.

If you know other consultants who may be interested in this opportunity kindly share this job posting.

Thank you.

Tri-global Solutions Group Inc.

Website:

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PROJECT OVERVIEW

Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.

The key responsibility of this position is to archive files/boxes and identify the records contained in the boxes and determine their disposition. This position also provides administrative support to Employment Standards Director,



Senior Office Administrator, Executive Director's Office, and Employment Standards Counsellors. These responsibilities fall within the framework of the Government of Alberta Records and Information Management Legislation and Employment Standards Policy and Procedures. In addition to the file management requirements, this position is also responsible for reception duties, including answering telephones, greeting visitors and stakeholders to the office, as well as mail/courier tasks.

The secondary responsibility of this position is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.

DESCRIPTION OF SERVICES

File/Records management

- Assess the contents of files and paperwork within archiving boxes.

- Prepare the files, electronic inventory sheets and courier archive boxes.

- Determine disposition of those files and paperwork.

- Follow established policies and procedures regarding records management.

- Locate, retrieve, or make copies of files as requested.

- Using the Government Records Retention Schedule, prepare, list electronically and

box appropriate files to be sent for archiving.

General Office Support

- Filing and internal records management (in addition to archiving).

- Respond to telephone or electronic inquiries and forward to the appropriate

person/area.

- Process incoming and outgoing mail.

MANDATORY SKILLS

- High School Diploma/GED. (Yes or No)

- Demonstrated experience with MS office suite (Excel, Word, PowerPoint, Outlook). (2 years+)

- Experience in an Information Management environment working with records/documents. (2 years+)





- Experience with interpretation and application of records retention and disposition schedules. (1 years+)

DESIRABLE / NICE TO HAVE SKILLS

- Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (Yes or No)

- Experience with public sector retention and archiving of records. (2 years+)

- Experience with Records Management/Document Management using SharePoint. (2 years+)

- Knowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions. (2 years+)

NOT FOR YOU?

Check out our other opportunities at or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.

WHY WORK WITH TRI-GLOBAL?

- Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.

- Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.

- Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.

Job Type: Full time

Pay: Up to $35.00 per hour

Schedule:

- Monday to Friday

Education:

- Secondary School (preferred)

Experience:

- Records Management/Document Management using SharePoint : 3 years (preferred)
- Applying records retention and disposition schedules: 1 year (preferred)
- working with records/documents in Information Management: 2 years (required)
- Records management administration or similar: 2 years (preferred)
- MS office suite (Excel, Word, PowerPoint, Outlook) : 4 years (required)
- Knowledge of Records Management legislation, policies, etc.: 2 years (preferred)
- public sector retention and archiving of records: 2 years (preferred)

Licence/Certification:

- Office admin Post-secondary education (degree/diploma/cert) (preferred)

Work Location: In person

📌 Records Management Administrator (Calgary)
🏢 Tri-global
📍 Calgary