Why join the Falcon family?!

Extremely competitive salaries

Amazing benefits packages

Relocation packages

Financial Health

RRSP matching

Flexibility

Job Security

Sustainable work

Growth opportunities

If you’re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills, we want you to join Falcon Equipment’s Nanaimo Branch ! This is an opportunity to be part of a supportive, skilled team while enjoying the perfect balance of meaningful work and a scenic, laid-back island lifestyle. Imagine starting your day with ocean views, ending it with forest trails, and working with a team that values collaboration, relationships, and getting the job done right.

Job Duties & Responsibilities

Oversee Office Operations: Coordinate administrative activities, reception, office supplies, and day-to-day operations across both Vancouver Island branch locations.

Support Service & Parts Departments: Provide administrative support to service and parts teams to ensure smooth and productive branch operations.

Maintain Safety & Compliance: Help ensure branch facilities, equipment, and assets meet company safety requirements and applicable health regulations.

Coordinate & Communicate: Serve as a key point of contact for office communications, coordinating activities and supporting the needs of branch employees and visitors.

All other duties as assigned.





Qualifications

High school diploma or equivalent required

Prior experience in a heavy equipment environment (preferred)

Prior experience in reception, office admin, or equivalent

Exceptional customer service and troubleshooting skills

Must be able to work in a fast paced environment with minimal supervision

Computer literacy, including working skills of MS Office and Outlook

Ability to work well under pressure and maintain a strong attention to detail

Able to deal with people tactfully and professionally at all times

Ability to analyze and interpret the needs of customers and offer appropriate options, solutions, and resolutions

Strong work ethic and positive team attitude

Weight handling of up to 60 lbs. required

About The Benefits

- Competitive wage rates
- 100% prescription coverage and paramedical coverage
- 100% basic dental coverage
- Long-term disability (LTD)
- Paid sick days
- Paid vacation available in the first year of employment
- RRSP/DPSP plan with matching contribution by the company
- Premiums if you hold a current occupational first aid ticket
- Opportunities for training and development
- Non-unionized environment
- Apprenticeship program reimbursed by the companyFalcon Equipment is an equal opportunity employer.
- We thank all interested applicants; however, only those under consideration and legally entitled to work in Canada shall be contacted.

📌 Office Assistant / Front Desk (Nanaimo)
🏢 Falcon Equipment
📍 Nanaimo