You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You value personal and professional growth and are ready to take the next step in advancing your career.About Us: Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support.

This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to complexity, and can independently manage competing priorities.

The successful candidate will be highly organized, proactive, detail-oriented, and confident working with senior leaders across multiple regions, while ensuring confidentiality to sensitive project coordination and tasks. They will act as a central point of coordination,



helping ensure strategic initiatives, meetings, communications, and key deliverables move forward efficiently.

The base salary is aligned with market data and is estimated to range from $70,000-$80,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. Act as a trusted partner to the COO, helping manage priorities, schedules, communications, and follow-up actions.

Coordinate executive meetings, leadership sessions, and strategic planning activities.

Prepare agendas, briefing materials, presentations, reports, and executive communications.

Administrative duties as assigned by COO.

Project & Program Coordination

Coordinate strategic initiatives and special projects across global Operations and Centres of Excellence.

Track project milestones, deliverables, timelines, and stakeholder updates.

Identify risks, bottlenecks, or missed deadlines and proactively escalate where appropriate.

Support planning and execution of leadership offsites, workshops, and organizational initiatives.

Partner with Finance, HR, Security, and business stakeholders to support operational effectiveness.

Assist with departmental planning, documentation, and process improvements.

Organize and maintain important documentation, presentations,



and leadership materials.

Support preparation of materials for executive meetings, board presentations, and leadership reviews.

Special Projects

Drive process improvements and administrative efficiencies across the organization.

Take ownership of projects from planning through execution with minimal supervision.

5+ years of experience supporting senior executives, leadership teams, or complex business operations.

- Post-secondary education in Business or related field. (University graduate preferred)
- Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
- Exceptional organizational and time-management skills.
- Experience coordinating projects, programs, or strategic initiatives.
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
- Ability to manage multiple priorities independently in a fast-paced environment.
- Familiarity with project management tools and collaboration platforms.

In office

We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process.

📌 Planning & Operations Specialist (Toronto)
🏢 Avison Young Canada
📍 Toronto