Salary Range: $65,000.00 To $70,000.00 AnnuallyAbout the Role:Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management teams across an assigned portfolio of buildings with various administrative tasks, including lease renewals, statutory notices, move-in and move-out documentation, realtor and broker administration, and leasing reporting. This position offers a great opportunity for a driven and ambitious professional to advance their career in the real estate sector.At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, work hard, and help shape a new function from the ground up.As we are a highly cooperative team, the successful candidate will be required to work with our various teams on-site and at head office.This posting is for a new position. The salary range for this position is $65,000 to $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia's hiring team.Key Responsibilities:Lease Renewals & Statutory NoticesManage the lease renewal cycle for assigned buildings, including preparing and issuing renewal packages, following up with residents, and filing executed documents within the mandated timeframesMaintain renewal trackers and provide status reports to the leasing team and head officeRefer declines and negotiation requests to the Leasing Managers/Team Leads, and process approved concessions and revised offersLiaise with the Property Manager regarding residents who are undecided or not renewing, and hand off confirmed move-outs to the turnover processPrepare and serve statutory rent increase notices, including signatures,



filing and distributionProcess lease terminations through the appropriate N forms and communicate month-to-month conversions to the Property Management teamsMove-In & Move-Out DocumentationPrepare and distribute welcome correspondence to incoming residentsEnsure all move-in requirements are received and recorded, including rent and deposits, current tenant insurance certificates in compliance with the lease agreement and utility set-upDistribute the upcoming move-in schedule to Property Management, concierge and maintenance and communicate any last minute changesProcess notices to vacate, including filing notices, sending move-out instructions, collecting forwarding and refund details, and scheduling move-out inspections with the site teamRealtor, Broker & Referral AdministrationAlongside the Leasing Managers/Team Leads, track and report Broker conversions to the broader groupAdminister realtor commission and referral documentation and invoicing through to paymentMaintain leasing trackers and parking and locker records for assigned buildings to a consistent portfolio standardProvide weekly leasing reports and ad hoc reporting as requiredEnsure all leasing forms, templates, addenda and disclosures are current and in compliance with legislation and company policyCoordinate system support requests on behalf of the leasing teamApply jurisdiction-specific tenancy legislation accuratelyLiaise with on-site Leasing Managers/Team Leads, Leasing Associates and Property Managers to ensure consistent processes across the assigned portfolioEscalate renewal negotiations and resident matters to the appropriate party when needed (i.E., Property Management,



Leasing)Contribute to the continuous improvement of administrative processes across the portfolioExecute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operationsQualifications and Experiences:Bachelor's degree, Diploma or Certificate in Real Estate, Hospitality, Business, Administration or related discipline considered an asset1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentalsWorking knowledge of Ontario Landlord and Tenant Board (LTB) leasing formsExcellent and confident communication, both oral and writtenSuperior attention to detail and organizational skillsComputer literacy and comfort using / learning new programs and systems. Strong Excel skills are requiredProficiency in Yardi and RentCafe is required / strongly preferredBilingual (English/French) will be considered an assetAbility to manage a high volume of transactional work across a portfolio of buildings with accuracy and consistencyAbility to work well under pressure and within tight deadlinesSelf-motivated, curious, responsive, and result drivenWhy Fitzrovia:Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia's commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.Fitzrovia.Ca .Fitzrovia is an equal opportunity employer and is committed to creating an inclusive setting for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at [email protected] .

📌 Leasing Administrator (Toronto)
🏢 Fitzrovia Real Estate
📍 Toronto