VERSATILITY. EXPERTISE.Vertex Professional Services Ltd., a division of Vertex Resource Group Ltd. has a track record of success providing an environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team. We make health, safety and community well-being a priority by supporting numerous endeavours at each of our locations across North America.Vertex offers a quick-paced environment where priorities shift from day to day, but the expertise of our team allows these changes to occur smoothly. At vertex, we value teamwork through collaboration within each division/office and provide support across the entire organization.OverviewVertex is currently accepting applications for full time office-based Project Administrator. The successful candidate must have relevant accounting and administration experience with a demonstrated eye for detail. Preference will be given to candidates with experience in the oilfield land and environmental services / service company sector. Reporting to the Manager – Financial System - Consulting, the Project Administrator is directly responsible for providing administrative and accounting support including, ensuring accurate invoicing, data processing, ERP Project set-up and billing term set-up, tracking rate schedules, accounts receivable and collections and other duties as required.QualificationsMinimum 1-5 years of Accounting (AP/AR/Billing) knowledgeUnderstanding in: Oil & Gas, project coding, setup and maintenance of client/vendor files is an assetStrong attention to detailStrong communication skillsWorking knowledge of MS Office with demonstrated proficiency in Microsoft Excel and Nitro ProStrong time management,



organizational and team skillsStrong multi-tasking skills with an ability to prioritize work and effectively meet deadlinesStrong interpersonal skillsAbility to work in a fast-paced environmentExperience Invoice submission platformsDeltek Vantagepoint Accounting software experience is an assetResponsibilitiesCoordinate project setup and structure in collaboration with project managers, ensuring alignment with management direction and internal systems such as VantagepointCommunicate with project managers and field team members to ensure accurate timesheet submissions and proper use of project and expense codes in accordance with rate tablesPrepare and support invoice creation, ensuring accuracy and consistency with project and contractual information prior to submissionSubmit client invoices through various systems and platforms (e.G., OpenInvoice, Pandell, Ariba), ensuring compliance with client billing requirements and approval workflowsRespond to internal and external inquiries, providing administrative and operational support related to project documentation, reporting, and system data integrityProvide backup support to other project administrators during absences to ensure continuity of operationsli> Processing of full cycle accounts receivable/accounts payableCommunication with project managersManage Work-in-Progress (WIP) in coordination with project managersCommunicating with clients to ensure outstanding balances are acknowledgedManagement and resolution of delinquent accounts receivableEnsuring data is available and appropriately maintainedPreparing project focused reports as requestedOther duties relating to the day to day operationsLOCATIONThis position will be based out of Calgary, AlbertaAdditional InformationCompensation is commensurate with education and experienceA comprehensive benefit package

📌 Accounts Receivable/Billing Administrator (Calgary)
🏢 Vertex Resource Group
📍 Calgary