Duties will include the following but are not limited to:Use ARTS to assign, track and process Action Requests according to Ministry requirementsMonitor and maintain grant-related Action Requests in the ARTS systemRespond to inquiries by directing questions to the appropriate area based on a thorough understanding of the contacts and resources availableCompose written responses according to general instructionsPrepare all invoices for review and approval of Expenditure OfficerProcess invoices using 1GXMaintain accurate physical and electronic records of all invoices/claimsOrganize/maintain branch files by creating records using current records management systemsCoordinate master file system to reflect proper record keeping in accordance with the Alberta Government standards and expectations.Proofing and formatting word documents.Record tracking in Excel.Create documents and memos as required.Copy, scan, fax, file and perform records management of physical and digital documents.Organize events, coordinate meetings and book rooms as required.Answer phone calls and emails.KnowledgeKnowledge of government and department administrative policies, processes, and standards (e.G., ministry style guides, processes related to ARs, financial timelines, records management, hosting policies)Knowledge of the business priorities of the branch to apply to decision-making and prioritization of activitiesKnowledge of the branch programs and servicesAwareness of legislation governing Access to Information Act (ATIA)



and Personal Information Protection Act (POPA) and how it applies to branch informationAwareness of diverse stakeholder network connected to the branch and current key issuesAdvance knowledge of the software tools and automated systems and applications used to carry out responsibilities (i.E. Microsoft Office (Word and Excel); Adobe; relevant web / internet applications, records management)Skills and AbilitiesSkilled in coordinating and prioritizing large volumes of work within short timelinesInterpersonal and communication skills, including ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative teamWritten communication skills to prepare correspondence, presentations, etc. for a range of audiences and follow up on correspondence as necessaryOrganization skills to prioritize and monitor multiple ongoing tasksTime management skills, including ability to prioritize multiple functions effectivelyAccurate keyboarding and document formatting skillsBasic research skills to compile information for projectsAbility to make decisions independently while considering the consequences and impact on the Executive Director and branchAbility to work independently within general instruction; take initiative and follow through with tasksKeen attention to detail.Education and ExperienceHigh school diploma and minimum two years of administrative experience

📌 Administrative Assistant - Junior Jp1044 (Edmonton)
🏢 P@thlion Staffing Careers
📍 Edmonton