General Virtual Assistant – Operations, Bookkeeping & Events Client Industry: Leadership Development / Experiential L eadership Employment Type: Full-Time (40 hours/week) Work Setup: Remote Time zone: 8:00 am
- 5:00 pm Mon-Fri (Eastern Time) Project summary We will recruit and place a Virtual Assistant to become the primary administrative, bookkeeping, and event logistics coordinator for the Canadian Leadership Company. The VA will manage routine accounting tasks, event coordination, and light marketing support. The objective is to eliminate the founder's administrative burden, manage repetitive event logistics, and ensure business continuity while the founder is off the grid, allowing management to focus on higher-level priorities. Bo okkeeping & Financial Administration Manage daily accounting tasks and bill management Track cash flow, monitoring money coming in and going out Create budgets for monthly experiential leadership events Process invoices and pay vendors/stakeholders after events conclude Event Coordination & Logistics Manage repetitive, routine logistical tasks for monthly off-site events Coordinate basic facility and on-site requirements (e.g., Manage and support company social media efforts The Canadian Leadership Company is seeking a highly organized and dependable Virtual Assistant to become a key operational support resource across administration, bookkeeping, event logistics, and basic marketing. This role is designed to significantly reduce the founder's day-to-day administrative workload and ensure the business continues to operate smoothly when the founder is unavailable, including during extended off-the-grid mountaineering expeditions. The ideal candidate is someone who can take ownership of recurring administrative and financial tasks,



stay on top of deadlines, coordinate routine event logistics, and proactively keep things moving without requiring constant supervision.

Key Responsibilities
Bookkeeping & Financial Administration Manage day-to-day bookkeeping and accounting-related administrative tasks. Track cash flow, monitoring money coming into and going out of the business. Prepare monthly budgets for experiential leadership events. Process invoices and coordinate payments to vendors and stakeholders following events. Follow up on outstanding client invoices and assist with payment collection. Event Coordination & Logistics Coordinate recurring administrative and logistical requirements for monthly off-site leadership events. Manage routine event preparation tasks and ensure logistical details are handled on schedule. Coordinate basic facility and in office requirements, including venue preparation and related arrangements. Communicate with vendors, stakeholders, and other parties as needed to ensure events run smoothly. Maintain organized event information, schedules, requirements, and follow-up tasks. Take ownership of recurring logistics so the founder does not need to manage routine event administration personally. Business Op e rations & Administrative Support Provide reliable day-to-day administrative support across the business.



Help ensure continuity of business operations during extended periods when the founder is off the grid. Ma rketing & Social Media Support Handle basic, recurring marketing and administrative tasks. Support the company's day-to-day social media activities. Assist with organizing and maintaining social media content and schedules. Previous experience in administrative, operations, bookkeeping, or executive support roles. Comfortable handling financial records, invoices, receipts, and routine bookkeeping tasks. Strong written and verbal English communication skills. Highly dependable and capable of working with limited supervision. Technical Skills Experience with accounting or bookkeeping software. Experience with invoicing and accounts receivable/payable processes. Familiarity with cloud-based business tools and document management. Experience managing social media platforms and basic marketing tools is an advantage. Experience coordinating events, retreats, workshops, or off-site programs. Experience working with leadership development, coaching, consulting, or experiential learning businesses. Experience managing vendor relationships and event-related logistics. Experience supporting social media or basic digital marketing activities. Organized — able to keep financial, administrative, event, and marketing tasks properly tracked. Detail-oriented — particularly when handling financial records, invoices, payments, and event requirements. Understand the company's recurring administrative, financial, and event processes. Take ownership of routine bookkeeping and administrative tasks. Become familiar with the company's vendors, financial records, and recurring event requirements. Establish reliable systems for tracking outstanding tasks

📌 General Virtual Assistant (Quebec City)
🏢 VA Desk
📍 Quebec City