Sinai Health is looking for a Medical Secretary, Obstetrics and Gynaecology at Mount Sinai Hospital. The Medical Secretary is an integral part of the busy, dynamic, and growing academic Endocrinology clinics at Mount Sinai Hospital. We are a state-of-the-art medical clinic and electronically integrated with Accuro, Canada’s number one single platform EMR, facilitating optimal clinic efficiency. In this role, you will be expected to exercise sound judgment and independence while managing day-to-day program related activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the clinic. The position reports to the clinic physician directly.

In This Role You Will

Coordinate clinic operations, including maintaining physician schedules, preparing daily clinic lists and weekly calendars, and organizing meetings and appointments

Manage patient registration and intake, ensuring records are prepared in advance of visits and patients are registered with the correct health card number in CIS

Prepare examination and consultation rooms for clinic days, ensuring supplies are available and rooms remain appropriately stocked

Accompany patients for physical examinations and procedures (e.g., biopsy, pap test)

Process clinic billings as required, prepare invoices and remittance reports, submit monthly EDT reports to the Ministry of Health (MOH), and reconcile outstanding OHIP billings

Support academic activities including but not limited to booking seminars and teaching sessions, arranging observer status, coordinating meetings with research students, and forwarding evaluations to the Medical Education Office

Book patient’s appropriate follow up appointments (post-ops, pre-ops, consults etc.) as well as new patient referrals (contact patients with dates/times) along with arranging interpreter if needed

Coordinate diagnostic testing,



flag abnormal or urgent results for physician review, and follow up with patients as directed

Coordinate pre-operative appointments with the clinic and the Pre-Admission Unit (PAU)

Prepare recent patient packages and OR packages as required

Manage incoming mail, faxes and telephone inquiries, and direct calls to the appropriate physician, nursing staff or laboratory team

Prepare annual Academic Activity Report and Points Document (AFP)

Type draft medical/legal patient-related and personal correspondence as required

Perform other duties consistent with the job classification as required

Job Requirements
Mandatory

Successful completion of post-secondary education in office administration or related field of study from an accredited educational institution

1 year of related administrative experience

Educational or work experience with office administration

Requires previous experience with medical records and maintenance of an electronic medical record (EMR) program

Preferred

Accuro experience would be an asset

Previous experience in a healthcare or academic setting

Skills and Knowledge

Advanced technical skills and proficiency with MS office and other medical software Superior organization skills and ability to prioritize competing tasks

Strong work ethic, professionalism, dependability and reliability

Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries

Medical dicta-typing skills

Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment

Excellent oral and written communication skills are required, excellent interpersonal and professional skills, an ability to work with established team and/or independently as required

Demonstrated satisfactory work performance and attendance history

Job Type
Full Time

Hours
37.5 hours per week

Vacancy Type
New/Replacement Vacancy

Union
Non-Union

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📌 Medical Secretary, Obstetrics and Gynaecology (Ontario)
🏢 Mount Sinai Hospital (Toronto), Sinai Health
📍 Ontario