Location: GTA, Ontario

Company: Mattamy Homes Canada

Department: Sales, GTA Division

Employment Type: Full-Time Permanent

Reports to: Senior Manager, Sales Process & Administration

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you're part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting - and we're making it happen.

Learn more about what makes working at Mattamy special and our award-winning culture.

What we offer

In keeping with the Mattamy Mission to provide the Best Homeowner Experience, the Sales Administration Specialist is responsible for preparing, reviewing, and processing Agreements of Purchase and Sale (APS) for new home construction communities. This role plays a critical part in ensuring accuracy, completeness, and compliance of all purchaser documentation.

What you'll do

- Prepare Agreements of Purchase and Sale (APS), amendments, waivers, and related documentation in accordance with company standards, pricing, and legal requirements
- Ensure all schedules, upgrades, incentives, deposits,



and purchaser information are accurately reflected in the APS
- Review executed agreements for completeness, accuracy, and compliance prior to processing
- Track conditional periods, firm dates, amendments, and cancellations
- Act as a liaison between Sales Consultants, management, and legal counsel regarding agreement documentation
- Coordinate revisions and corrections to agreements as required
- Assist with responding to purchaser, lawyer's, and internal inquiries related to APS documentation
- Maintain accurate and organized records of all agreements and related documentation.
- Ensure confidentiality and proper handling of sensitive purchaser information
- Track deposits, forms, and required purchaser signatures
- Support compliance with internal policies, current home warranty requirements (where applicable), and applicable legislation

- Generate reports related to sales activity, firm agreements, and pending conditions
- Support sales launches, incentive tracking, and pricing updates
- Act as back-up support for other sales administration functions as requiredAssist with continuous improvement of sales administration processes

What you bring

- Post-secondary education in business administration, real estate, or a related field is considered an asset.
- 2+ years experience in customer service,



sales administration, or an administrative support role within a fast-paced, customer-facing environment.
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills with the ability to manage multiple agreements simultaneously.
- Professional verbal and written communication skills.
- Demonstrated computer proficiency, including experience with Microsoft Office applications and the ability to learn and navigate CRM and database systems.
- Ability to work both independently and collaboratively within a demanding, team-oriented sales environment.
- Professional with a commitment to integrity, confidentiality, and professionalism at all times.
- Comfortable working a flexible schedule, including evenings and weekends (Saturday/Sunday), as required.

Bonus points

- Direct experience preparing or administering Agreements of Purchase and Sale
- Experience with JD Edwards and/or Dyna MX platforms.

Hours of work

This role will work on a 5 day per week schedule on a rotating basis to cover the sales office operation and be located in the sales office.

Compensation

The expected base salary range for this position is $50,000 - $65,000. Actual pay may vary depending on your job-related knowledge, competencies, and skills.

You will also be eligible to participate in Mattamy's annual bonus program, which gives you the opportunity to increase your total compensation if business and individual goals are achieved.

Who we are

Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the U

📌 Sales Administration Specialist (Canada)
🏢 Mattamy Homes
📍 Canada