MAIN DUTIES & RESPONSIBILITIES

1. 1. To be familiar with the functionality of the pharmacy computer system inrelation to passing invoices and looking up historical information.
2. 2. To be an active part of the Pharmacy Homecare team providing financial andadministrative services to the department
3. 3. To open mail and match invoices and credit notes to relevant purchaseorders.
4. 4. To raise purchase orders against invoices received for Homecare Goods.Includes:a. Interpreting detail on prescription in order to raise purchase ordersaccuratelyb. Ensuring all documentation is present and correct and matchedcorrectlyc. Raise on Pharmacy system and ensure signatories are in line withTrust Standard Financial Instructions (SFIs)
5. 5. Receipt of goods onto system against delivery documents under a setprocedure adhering to Trust SFIs.a. Ensuring all documentation is correctb. Ensure databases are maintained and updatedc. Processing onto systemd. Raising any discrepancies with appropriate individual
6. 6. Saving and printing of prescriptions sent via email
7. 7. To ensure that all invoices and credits are consistent with goods received orreturned on the pharmacy computer system and resolve discrepancies whenappropriate with regards to contract prices
8. 8. Prepare queries with price, quantity, product, delivery for sending toHomecare service providers
9. 9. Raise issues with Clinical Pharmacy team in relation to legibility ofprescriptions or potential errors in prescribing.
10. 10.



To liaise with Homecare Technical team regarding any discrepancies withinvoices
11. 11. To prioritise payment to ensure penalties for late payment are not incurred
12. 12. To clear the system of long outstanding invoices using appropriate coding.
13. 13. Recording any information as required for audit purposes
14. 14. To ensure that homecare documentation is filed correctly and is kept up-todate and accurately to allow swift and easy retrieval of records.
15. 15. Address supplier and customer queries by telephone and electronically, withgood communication and interpersonal skills
16. 16. To run appropriate reports of invoices entered when necessary.
17. 17. To support new starters within the Pharmacy Homecare Team with training.
18. 18. To participate in Homecare and Procurement Team meetings to identify andresolve problems and suggest potential improvements as appropriate.
19. 19. Ensure the secure and effective use, storage and disposal of information in linewith the Data Protection Act, Caldicott Principles and General Data ProtectionRegulations.
20. 20. Where required and on a rotational basis, provide support for homecareprescription processing within clinical areas.Involves being present in a clinical settingRaising orders to match with prescriptions raisedAnnotate prescriptions with Purchase order referenceSend prescription to Homecare providerEnsure documentation is sent for processing accordingly

Oxford University Hospitals NHS Foundation Trust

📌 Pharmacy Homecare Invoicing Clerk (Oxford)
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