Asst. to the Executive Director, Student Support- L5 (EMAPS)

Asst. to the Executive Director, Student Support- L5 (EMAPS)

Student Support

Job details

Asst. to the Executive Director, Student Support- L5 (EMAPS)

Continuing Full-Time

Full time: Yes

Permanent: Yes

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $33.00 to $46.21 per hour ($60,068.35 to $84,095.69 per annum)

Expected Start Date January 5, 2027

1820 hours worked

For more information please contact: Kimberlee Potter - [email protected] ((phone hidden))

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

- This position requires a Bachelor’s degree in a related discipline plus administrative experience at a senior level at a postsecondary institution, government department, or private agency.
- An acceptable equivalent combination of education and experience may be considered.
- Expert knowledge of University policies and procedures, including an understanding of the relationship between various units and decision-making bodies within the University, is required.

EXPERIENCE:

- This position requires a minimum of seven to ten years of progressive administrative experience in a fast-paced, complex workplace.
- Supervisory experience is required.

SKILLS AND ABILITIES:

- Expert knowledge of Microsoft Office software suite is required, as well as university systems including but not limited to HRIS/VIP, EPIC, UM Careers, Concur, Aurora Financial and Aurora Student Systems, FAST, etc.
- The incumbent must have skills in basic accounting and working with budget processes.




- Exceptional interpersonal skills and excellent ability to effectively collaborate and consult with a wide range of staff members are required.
- The position also requires good stress management skills, ability to maintain confidentiality of sensitive information, excellent judgement and decision-making skills, self-initiation, and the ability to work effectively as a team member.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

- Experience working at the University of Manitoba and understanding of institutional policies, processes and practices.

Key responsibilities

General/Human Resources

- Provides day-to-day administrative support to the Executive Director, Student Support.
- Responsible for coordination of meetings/paperwork in relation to EDSS projects and initiatives.
- Updates organizational charts, presentation materials, slides.
- Responds to requests for information from stakeholders.
- Establishes, manages, and maintains working files, forms and manuals including generating and following retention schedules.
- Documents processes and maintains a manual for supporting operational activities.
- Undertakes special administrative projects as required.
- Provides recommendations to the EDSS for improvement of existing programs, procedures and decisions.




- Completes appropriate university forms (e.g., Human Resources, etc.,) required to support operations.
- Provides project management support (Single Point of Contact) for major projects (e.g., renovations), including role as liaison with external departments or contractors.
- Generates payroll and related HR forms.
- Tracks all appointments and related forms including Fiscal and Travel Request forms.
- Reviews, processes and maintains HR forms.
- Maintains and updates employee records regarding vacation time, performance reviews, etc.
- Generates and tracks vacation reports (including VPP requests) and coordinates annual performance reviews as per HR requirements.
- Generates electronic postings for positions in collaboration with HR and Student Support units.
- Knowledgeable in matters pertaining to PHIA and FIPPA regulations and follows strict adherence to such.
- Provides general orientation and onboarding - for new Student Support staff, supplemental to Student Affairs Orientation.
- Sits on various selection committees, as needed.
- Provides direction, influence, and coaching/guidance for all Student Support units with respect to administrative activities and processes.
- Provides administrative support to any Student Support Director without an assistant.
- Provides direct back up support for the Assistants to the SS Directors during absences.

Systems Support

- Unit expert for CONCUR/Travel system, EPIC/purchasing system, UMCareers, VIP.
- Completes appropriate university forms (e.g., Finance, Physical Plant, IST, Asset Disposal, etc

📌 Asst. to the Executive Director, Student Support- (Winnipeg)
🏢 UM Careers
📍 Winnipeg