Company Description Schneider Ruggiero Spencer Milburn LLP is a Toronto-based law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client relationships, offering support to individuals, businesses, and organizations. Team members work in a collaborative environment where legal staff and assistants partner closely with lawyers to advance client matters efficiently. The firm values attention to detail, reliability, and discretion, and provides opportunities to grow skills within a busy, professional office setting.
Position Overview We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the ability to manage files with a degree of independence while supporting two associates in a dynamic legal environment.
Key Responsibilities Assist with a range of real estate transactions, including purchase, sale and commercial financing transactions
Open new client files and process retainer deposits
Prepare draft clearance letters and general correspondence for solicitor review
Schedule meetings and manage calendars, including tracking and diarizing critical transaction deadlines, including:
Conditional period expiry dates
Use Teraview, Soluno, NetDocuments and proficient in Microsoft Word and Excel
Maintain organized and accurate file management systems
Assist with docketing,



billing and follow-up and basic accounting functions
Prepare final reporting documentation for purchase, sale and commercial financing transactions
Provide administrative and legal support to two associates
Qualifications & Experience 2–3 years’ experience in real estate law
Proficient in Microsoft Word and Excel
Working knowledge of Teraview, Soluno, NetDocuments and Lawyer Done Deal
Ability to manage files with some independence and elevate when necessary
Experience drafting Statement of Adjustments and legal correspondence
Commitment to continuous career development in legal technology and AI-enabled workplace tools
Strong organizational and time-management skills
Excellent attention to detail
Ability to prioritize tasks and meet deadlines
Strong written and verbal communication skills
Team-oriented with a proactive and professional approach
What We Offer Competitive compensation based on experience
Supportive and collaborative team environment
Opportunity to grow and develop within a real estate practice
Compensation Thetypical salary range for this position is $60,000 - $75,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity. Candidates are encouraged to discuss desired salary ranges within the application and interview process to confirm alignment with budgeted compensation.

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📌 Real Estate Legal Assistant (Ontario)
🏢 Schneider Ruggiero Spencer Milburn
📍 Ontario