Capilano University respectfully acknowledges that our campuses are located on the unceded territories of thesəlilwətaɬ(Tsleil-Waututh),Sḵwxwú7mesh (Squamish) and xʷməθkʷəỷəm (Musqueam) Nations.

At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.

To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant pool

Please note that all job postings close automatically at 12:00 AM PCT on the posted closing date. To ensure your application is successfully received, we strongly encourage you to submit your application at least one day prior to the posted end date.





All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to [email protected]

Competition Number:

JR100219

Position Title:

Administrative Assistant, Office of the President

Employment Group:

Exempt Staff

Position Status:

Regular Full time

Position Start Date:

November 1, 2026

Position End Date:

N/A

Department:

President’s Office - Support

Location:

North Vancouver

Salary Range:

The typical salary range for this role falls between $50,838.00 - $67,784.00 per annum, commensurate with experience, education, and internal equity, with future opportunities for performance-based pay and career progression. Additionally, we offer a comprehensive total rewards package, including a defined pension plan, employer paid benefit premiums, and more.

Job Description Summary:

Reporting to the Manager, Offices of the President and Secretariat, the Administrative Assistant provides confidential administrative and operational support to the President’s Office. The position supports the effective functioning of the Office of the President by coordinating schedules, meetings, correspondence, records management, events,



and administrative processes. The incumbent also provides administrative support for Board of Governors and committee activities and serves as a skilled point of contact for internal and external partners.

Job Description:

ILLUSTRATIVE EXAMPLES OF DUTIES

Administrative Support

- Provides administrative support to the President’s Office (primarily for the president, the board and general council), including scheduling, correspondence, document preparation, and records management.

- Supports the President’s daily schedule and administrative priorities through effective calendar management, coordination of meetings and associated logistics, correspondence, and related activities.

- Receives, prioritizes, and responds to routine inquiries from internal and external stakeholders.

- Prepares, formats, proofreads, and distributes correspondence, reports, presentations, and other documents.

- Maintains electronic and physical filing systems in accordance with university procedures.

- Reception and visitor support for the President’s office.

Meeting and Event Coordination

- Coordinates meeting schedules, room bookings, catering, technology requirements, and related logistics.

- Assists with planning and coordinating university events, receptions, and special functions hosted by the President’s Office.

- Prepares agendas, meeting materials, and supporting documentation as required.

- Records meeting notes and distributes follow-up actions when assigned.

Secretariat Support

- Provides admini

📌 Administrative Assistant, Office of the President (Canada)
🏢 Capilano University
📍 Canada