- Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
- Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other stakeholders.
- Support Core Value initiatives, sales meetings, and other office activities.
- Help develop and implement operational plans and best practices focused on process improvement and cost efficiency.
- Manage office budgets, expenditures, and procurement of supplies.
- Ensure office compliance with applicable regulatory and legal requirements.
- Assist with customer communications and required notification filings.
- Liaise with business unit stakeholders and support departments.
- Create and maintain a central repository for contracts, projects, proposals, pricing documentation, and related analyses.
- Maintain electronic backup files for proposals and pricing records.
- Coordinate the use of established tools and protocols between sales teams and internal business units.
- Support compliance with RFI and RFP processes, ensuring timely completion of proposal and agreement documents.
- Perform additional duties as assigned.




- 3+ years of relevant experience (or equivalent combination of education and experience).
- Excellent written and verbal communication skills in English and French (required).
- Advanced proficiency in Microsoft Excel, Access, Word, and PowerPoint.
- Knowledge of operations management, business, financial/accounting, HR, and project management principles.
- Robust organizational, time management, analytical, and problem‑solving skills.
- Leadership ability, ownership, and a proactive, self‑motivated mindset.

Critical Skills Needed

- Office Operations Management
- Contract Administration
- RFI/RFP Support
- Budget and Procurement Management
- Document Repository Management
- Stakeholder Coordination
- Organization and Time Management
- Analytical Problem Solving

Technical Skills

- Microsoft Excel
- Microsoft Access
- Microsoft Word
- Microsoft PowerPoint

Education

- Associate's or Bachelor's degree in Office Administration, Business Administration, or a related field.

Regulatory Knowledge

- Ensure office compliance with applicable regulatory and legal requirements.

📌 Office Administrator (Canada)
🏢 Integrated Resources, Inc ( IRI )
📍 Canada